Document Controller

Recex Pvt Ltd.; Hyderabad, Secunderabad; On-site; INR 350,000 - 600,000; Full time

Job summary

Recex Pvt Ltd. in Hyderabad is seeking a Document Controller with 3-5 years of experience to manage master document registers, revisions, and transmittals for drawings, datasheets, and test reports on site.

You will coordinate with project teams, log RFIs, maintain MIS, and support close-out handovers, ensuring compliance with clients' submission processes and ERP filing systems.

Qualifications

• B.E./B.Tech in Electrical or Computer Science is required.
• 3-5 years of document control experience in E&C or allied industries.
• Proficiency with MS Office, Primavera, and ERP/document control workflows.

Responsibilities

• Maintain master document register with strict revision control.
• Log, distribute and track submittals to clients/consultants/vendors.
• Compile and issue technical submissions (GA/SLD drawings, datasheets, test certificates).
• Ensure latest revisions are available to office/site teams; archive superseded documents.
• Maintain project correspondence logs and structured server/ERP folders with backups.
• Compile as-built drawings, O&M manuals, test certificates, and handover dossiers.
• Prepare periodic document-status MIS and PowerPoint presentations for reviews.
• Operate client document submission process and ensure site-level control.

Skills

Primavera & Schedule Literacy

Advanced PowerPoint & Presentation

Electrical EPIC Lifecycle Awareness

Document Control Best Practices

Data Organization & Excel Proficiency

Corporate Communication

Education

B.E. / B.Tech – Electrical / Computer Science

Tools

Primavera P6

MS Project

MS PowerPoint

MS Excel

Job description

Designation Document Controller
Total Experience 3- 5 YEARS Location / Site Project, Hyderabad
Reporting To PROJECT MANAGER
QUALIFICATION B.E. / B.Tech – Electrical / Computer Science

KEY RESPONSIBILITIES

• Maintain the master document register for drawings, specifications, datasheets, ITPs/QAPs, test reports and vendor documents with strict revision control.
• Log, distribute and track technical submittals/transmittals to clients, consultants and vendors; follow up on approval status and comments.
• Compile and issue technical submissions (GA/SLD drawings, datasheets, type-test certificates) in coordination with the engineering team.
• Ensure only the latest approved revisions are available to office and site teams; withdraw and archive superseded documents.
• Maintain project correspondence logs (RFIs, MOMs, NCRs, transmittals) and a structured server/ERP folder system with regular backups.
• Compile as-built drawings, O&M manuals, test certificates and handover dossiers at project close-out.
• Prepare periodic document-status MIS and PowerPoint presentations for project and management reviews.
• Operate the client's document-submission process for the CtrlS project and maintain site-level document control.

KEY SKILLS & COMPETENCIES

• Primavera & Schedule Literacy: Ability to navigate Oracle Primavera P6 or MS Project to read Project time Bar charts, check milestones, and track the progress of document deliverables against project timelines.
• Advanced PowerPoint & Presentation Skills: Proficiency in MS PowerPoint to build visually clean, professional, and data-driven company credential presentations and progress updates.
• Electrical EPIC Lifecycle Awareness: A foundational understanding of the engineering and procurement phases specific to electrical substations, switchyards, and distribution systems.
• Document Control Best Practices: Strict adherence to revision control numbering systems, transmittal generation, and approval matrix workflows.
• Data Organization & Excel Proficiency: Advanced knowledge of MS Excel to maintain clean trackers, generate document status reports, and flag overdue actions.
• Corporate Communication: Strong written and verbal communication skills to professionally interface withsite managers, clients, and equipment OEMs from the corporate office.