Document Controller

Randstad; Coimbatore District; On-site; INR 350,000 - 550,000; Full time

Job summary

Randstad in Coimbatore is seeking a Document Controller to join the Information Management team. You will process, manage, and distribute project documentation generated in-house and from external sources, ensuring compliance with global and local procedures and quality standards.

You will register documents in SAP PLM, release in-house docs, coordinate with clients and internal teams, manage EDMS workflows, and resolve metadata issues.

Qualifications

• Graduate degree in Science or Commerce; Diploma in SCM or ERP preferred.
• 3–5 years of experience in document control, supply chain management, or data management across relevant industries.
• Hands-on experience with SAP PLM and EDMS tools; proficiency in MS Office and database navigation.

Responsibilities

• Register all incoming documents from suppliers, customers, and third-party entities into the SAP PLM system.
• Release and register in-house generated technical documents into the SAP PLM system.
• Submit project documentation to clients and external stakeholders according to guidelines.
• Manage, register, and distribute client comments and acceptance codes internally for review or actions.
• Route technical documents to internal teams for review, feedback, or information.
• Manage electronic document workflows using EDMS in line with company work instructions.
• Verify metadata and documents to ensure compliance with requirements.
• Identify, correct, and resolve document discrepancies before final release.
• Take corrective actions on documentation issues identified by quality teams or stakeholders.
• Respond to queries from internal project teams, suppliers, and client representatives.

Skills

Communication skills

Time management

Team collaboration

Education

Bachelor's degree in Science or Commerce

Diploma in Supply Chain Management or ERP (preferred)

Tools

SAP PLM

EDMS

MS Office

Excel

Word

Database navigation

Job description

Division / Department: Information Management

Location: Coimbatore , Tamil Nadu

Employment Type: Full-Time

Position Overview

We are looking for a Document Controller to join our Information Management team in Pune. In this role, you will be responsible for processing, managing, and distributing all project-related documentationboth generated in-house and received from external suppliers, customers, and third parties. You will ensure all records meet global and local procedures, project specifications, and strict quality standards.

Key Responsibilities

Document Processing & Distribution (80%)

• Register all incoming documents from suppliers, customers, and third-party entities into the SAP PLM system.
• Release and register in-house generated technical documents into the SAP PLM system.
• Submit project documentation to clients and external stakeholders according to specific customer and project guidelines.
• Manage, register, and distribute client comments and acceptance codes internally for technical review or required actions.
• Route technical documents to internal teams for review, feedback, or information.
• Manage electronic document workflows using EDMS in line with company work instructions.
• Perform verification checks on metadata and documents to ensure compliance with administrative and project-specific requirements.
• Identify, correct, and resolve document discrepancies before final release.

Quality Control & Stakeholder Communication (20%)

• Take prompt corrective actions on documentation issues identified by quality teams or external stakeholders.
• Respond efficiently to queries raised by internal project teams, suppliers, and client representatives.
• Proactively notify stakeholders about metadata errors, quality issues, or content discrepancies.

Qualifications & Key Requirements

• Education: Graduate degree in Science or Commerce. (Additional Diploma in Supply Chain Management or ERP is preferred).
• Experience: 3 to 5 years of total experience in document control, supply chain management, or data management across relevant industries.

• Technical Skills:
• Hands-on experience with SAP PLM and EDMS tools.
• Proficiency in MS Office (Excel, Word) and database navigation.
• Core Competencies:
• Strong verbal and written communication skills.
• Sound problem-solving and decision-making capabilities.
• Ability to multitask, manage priorities, and work under pressure.
• Strong understanding of standard operating procedures related to document governance.
• Proven ability to work independently and collaborate within a globally distributed team.