Document Contoller

JGC India; Chennai District; On-site; INR 350,000 - 480,000; Full time

Job summary

JGC India is seeking a diligent Document Controller to manage project documentation in a structured EDMS environment. You will handle incoming and outgoing documents, ensure accurate data entry in JDMS, and monitor client reviews with QA-compliant archiving practices.

The role requires strong English communication, proficiency in MS Office, attention to detail, and a proactive, responsible approach within an EPC project context in Oil & Gas. Training and mentoring of junior staff may be involved.

Qualifications

• High standard of English language ability both written and spoken.
• Ability to use the Microsoft Office environment in all aspects of daily work.
• Highly ethical - accountable for actions and statements.
• Ability to understand and interpret problems and explain them to others.
• High attention to detail and proactive follow up.
• Willingness to take responsibility as delegated and make decisions at appropriate times within the authority level.
• Basic understanding of EPC projects in Oil & Gas plant field.
• Knowledge of document management such as document control procedure, document numbering systems, etc.
• As a Document Controller, mentoring and training of Assistant document controllers per project scope.
• Co-ordinating with Document Control staff for smooth workflow.
• Mutual trust, respect, and teamwork in working relationships.

Responsibilities

• Accurately process and record all technical documentation into the Document Management System DataBase as required by Projects.
• Receive, check, accurately record into EDMS and distribute all Project documentation in an efficient and expeditious manner.
• Monitor movement of in-house and Client reviews of technical data.
• Produce reports on documentation as requested.
• Ensure electronic record files are maintained in good order, to comply with QA requirements.
• Ensure all systems used by Document Control on a Project are used efficiently and correctly.
• Contribute to compilation of final Project dossiers, As-Built portfolios and archiving.
• Produce status reports on late documentation for management review.
• Provide full co-operation for Document Control Group discipline audits, QA Group internal audits and external third-party audits.
• Input project information (from discipline engineers) accurately in JDMS at regular intervals, as specified by the project
• Undertake other tasks as requested by the Project Lead/Document Controller or Group Manager - Document Control
• Undertake multiple assignments as directed by Project Team and/or Group Manager - Document Control

Skills

English proficiency

MS Office

Attention to detail

Problem solving

Responsibility

Teamwork

Proactive follow up

Tools

EDMS

Aconex

JDMS

Job description

Job Description

1. Accurately process and record all technical documentationin accordance with agreed procedures and input information into the DocumentManagement System DataBase as required by Projects.


2. Receive, check, accurately record into EDMS and distribute all Projectdocumentation in an efficient and expeditious manner, in accordance with agreedProject and Corporate Procedures.


3. Monitor movement of in-house and Client reviews oftechnical data.


4. Produce reports on documentation as requested.


5. Ensure that electronic record files are maintained ingood order, to comply with QA requirements.


6. Ensure that all systems used by Document Control on aProject, are used efficiently and correctly.


7. Contribute to compilation of final Project dossiers, AsBuilt portfolios and archiving.


8. Produce status reports on late documentation formanagement review.


9. Provide full co-operation for Document Control Groupdiscipline audits, QA Group internal audits and external third-party audits.Rectify any agreed corrective actions / nonconformity should these arise.


10. Inputproject information (received from discipline engineers) accurately in JDMS atregular intervals, as specified by the project


11. Undertake other tasks as requested by the Project LeadDocument Controller or Group Manager - Document Control


12. Undertake multiple assignments as directed by ProjectTeam and/or Group Manager - Document Control

Note:

experience in EDMS tools -

Aconex

(mostly preferred)will be an added advantage for the project support

Requirements

1. A high standard of English language ability both written andspoken.


2. Ability to use the Microsoft Office environment in allaspects of daily work.


3. Highly ethical - accountable for actions and statements.


4. Ability to understand and interpret problems and explainthem to others.


5. High attention to detail and proactive follow up.


6. The willingness to take responsibility as delegated and makedecisions at appropriate times within the authority level.


7. Striving for excellence in efficiency, safety andprofitability.


8. Basic understanding of EPC projects in Oil & Gas plantfield.


9. Knowledge of document management such as document controlprocedure, document numbering systems, etc.


10. Knowledge of basic functions equipped with EDMS will besupportive.


11. As a Document Controller, it is expected that the role willcontribute to the mentoring and training of Assistant document controller asper project scope.


12. Co-Ordinating with Document Control staffs in the projectfor smooth work flow


13. Showing mutual trust and respect in all our workingrelationships.


14. Respecting diversity and encouraging cooperation andteamwork.


15. Committing to open, transparent, effective, two-wayconversation.