Administration Executive

Sarthee Consultancy; New Delhi; On-site; INR 350,000 - 500,000; Full time

Job summary

Sarthee Consultancy in Delhi is seeking a detail‑oriented Administrator to oversee daily administrative operations and facility management. You will coordinate canteen services, security, transport, and workplace facilities to ensure smooth functioning.

Responsibilities include vendor and contract management, statutory compliance, documenting licenses and records, and providing employee support services such as access control and ID cards while coordinating with HR, Finance and Security teams.

Responsibilities

• Oversee daily administrative operations including office operations, facility management, housekeeping, security, transport, and canteen services.
• Coordinate maintenance of buildings, utilities, equipment, and common facilities with internal teams and external providers.
• Manage vendors for administrative services; negotiate contracts, monitor service quality, validate invoices, and ensure SLAs are met.
• Ensure compliance with statutory requirements related to administration; maintain licenses, records, and documentation as per legal standards.
• Provide administrative support to employees including access control, ID cards, transport coordination, accommodation support, and workplace facilities.
• Maintain records of office assets, furniture, equipment, and consumables; ensure proper utilization and periodic verification.
• Assist in preparing administrative budgets, monitor expenses, implement cost-control measures, and prepare MIS and management reports.
• Coordinate with HR, Finance, Security, Safety, and other departments to ensure seamless administrative support and issue resolution.

Job description

Key Responsibilities

• Administrative Operations: Oversee and manage daily administrative functions including office operations, facility management, housekeeping, security, transport, and canteen services.


• Facility & Infrastructure Management: Ensure proper maintenance and upkeep of buildings, utilities, equipment, and common facilities through coordination with internal teams and external service providers.


• Vendor & Contract Management: Manage vendors for administrative services; negotiate contracts, monitor service quality, validate invoices, and ensure adherence to agreed service levels.


• Statutory Compliance & Documentation: Ensure compliance with applicable statutory requirements related to administration; maintain licenses, records, and documentation as per legal and organizational standards.


• Employee Support Services: Provide administrative support to employees including access control, ID cards, transport coordination, accommodation support, and workplace facilities

• Asset & Inventory Management: Maintain records of office assets, furniture, equipment, and consumables; ensure proper utilization, periodic verification, and control.


• Budgeting & Cost Control: Assist in preparing administrative budgets, monitor expenses, implement cost-control measures, and prepare MIS and management reports.


• Internal Coordination & Liaison: Coordinate with HR, Finance, Security, Safety, and other departments to ensure seamless administrative support and issue resolution.