Data Entry Operator

Spectra Luminaires; Vasai-Virar; On-site; INR 400,000 - 560,000; Full time

Job summary

Spectra Luminaires in Gurugram is seeking an Operations Executive with 1–2 years of experience to support ERP data entry, PO creation, GRN processing and invoice management. The role requires meticulous record-keeping and strong coordination with vendors and internal teams.

You will maintain ERP data, generate MIS reports, and ensure documents are filed per company processes. Proficiency in Excel and ERP systems (SAP/Tally/Zoho/Oracle/Odoo) is preferred, along with good communication and time

Qualifications

• Bachelor's degree in a relevant field.
• 1–2 years of experience in Operations, Procurement Support, ERP Data Entry or Back Office Operations.
• Experience with ERP systems is essential.
• Strong data entry accuracy and documentation skills.
• Experience in manufacturing, lighting, electrical, or engineering industries is a plus.

Responsibilities

• Create and maintain Purchase Orders (PO) in the ERP system.
• Process Goods Receipt Notes (GRN) accurately against received materials.
• Verify and process vendor invoices in coordination with the Accounts and Procurement teams.
• Perform accurate data entry and maintain ERP records.
• Update and maintain purchase, inventory, and vendor master data.
• Coordinate with vendors, stores, and internal departments to resolve discrepancies.
• Ensure all procurement and inventory documents are complete and properly filed.
• Generate MIS reports and operational reports as required.
• Maintain proper documentation and ensure compliance with company processes.
• Support the Operations and Procurement teams with administrative tasks.

Skills

PO management

GRN processing

Data entry accuracy

MS Excel proficiency

Vendor coordination

Documentation

Independent work

Education

Bachelor's degree in Commerce/Business Administration

Tools

SAP

Tally Prime

Zoho

Oracle

Odoo

Job description

Job Description Operations Executive (ERP & Data Entry)

Position: Operations Executive – ERP & Data Entry
Experience: 1–2 Years
Location: Gurugram
Department: Operations / Procurement
Employment Type: Full-Time

Job Summary

We are looking for a detail-oriented and organized Operations Executive to support our day-to-day operational activities. The ideal candidate should have experience in ERP systems, data entry, Purchase Order (PO) creation, Goods Receipt Note (GRN) processing, and invoice management. The candidate should possess strong attention to detail and the ability to maintain accurate records while coordinating with internal teams and vendors.

Key Responsibilities

• Create and maintain Purchase Orders (PO) in the ERP system.
• Process Goods Receipt Notes (GRN) accurately against received materials.
• Verify and process vendor invoices in coordination with the Accounts and Procurement teams.
• Perform accurate data entry and maintain ERP records.
• Update and maintain purchase, inventory, and vendor master data.
• Coordinate with vendors, stores, and internal departments to resolve discrepancies.
• Ensure all procurement and inventory documents are complete and properly filed.
• Generate MIS reports and operational reports as required.
• Maintain proper documentation and ensure compliance with company processes.
• Support the Operations and Procurement teams with administrative tasks.

Required Skills

• Hands-on experience with ERP software (SAP, Tally Prime, Zoho, Oracle, Odoo, or similar).
• Good knowledge of Purchase Order (PO), Goods Receipt Note (GRN), and Invoice Processing.
• Excellent data entry accuracy and documentation skills.
• Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, basic formulas) and MS Office.
• Strong organizational and time management skills.
• Good communication and coordination abilities.
• Ability to work independently and meet deadlines.

Qualifications

• Bachelor's degree in Commerce, Business Administration, or any related field.
• 1–2 years of relevant experience in Operations, Procurement Support, ERP Data Entry, or Back Office Operations.

Preferred Skills

• Experience in inventory management and procurement processes.
• Basic understanding of GST and vendor billing.
• Experience working in the manufacturing, lighting, electrical, or engineering industry will be an added advantage.

Contact: [e-mail]