Crew Assistant

Columbia Ship Management; Ernakulam, Navi Mumbai; On-site; INR 250,000 - 360,000; Full time

Job summary

Columbia Ship Management in Kochi and Navi Mumbai seeks a Crewing Administrative Assistant to support the crewing department in day-to-day administrative and coordination tasks. The role requires strong communication, coordination, and documentation skills.

The ideal candidate will handle scheduling interviews and briefings, manage documents, and ensure adherence to the company’s management system. Graduate in any discipline with MS Office proficiency is essential for success.

Qualifications

• Graduate in any discipline.
• Experience in Administration, HR Coordination, Documentation, or Shipping/Crewing.
• Strong command of English (written and verbal).
• Excellent coordination and follow-up skills.
• Proficient in MS Office: Excel, Word, Outlook.
• Strong organizational and multitasking abilities.
• Attention to detail and documentation accuracy.
• Ability to work in a fast-paced environment.

Responsibilities

• Follow up on general correspondence.
• Maintain the company designated Data system.
• Schedule and coordinate seafarers interviews.
• Schedule and coordinate seafarers briefings.
• Print Seafarer Employment Agreements when requested.
• Apply for different flag state documents.
• Check and forward mail to vessels.
• Maintain records and documents.
• Be conversant with the Company’s Management System.
• Implement the Company’s Management System.
• Contribute to developing or amending procedures.
• Promote and support continual improvement.
• Perform other special tasks as assigned.

Skills

Administrative Support

Coordination

Scheduling

Documentation Management

English Proficiency

MS Office

Attention to detail

Education

Bachelor's degree

Tools

MS Excel

MS Word

Outlook

Job description

Location: Kochi & Airoli, Navi Mumbai Employment Type: Full-Time Department: Crewing

Job Summary

We are looking for a Crewing Administrative Assistant to support the crewing department in day-to-day administrative and coordination activities. The ideal candidate should have good communication skills, strong coordination abilities, and experience in documentation, scheduling, and record management.

Role & responsibilities

• Following up on general correspondence;
• Maintaining the company designated Data system;
• Scheduling and coordinating seafarers interviews;
• Scheduling and coordinating seafarers briefings;
• Printing Seafarer Employment Agreements, when requested;
• Applying for different flag state documents;
• Checking and forwarding of mail to the vessels;
• Maintaining of records and documents;
• Being adequately conversant with the Companys Management System;
• Implementing effectively the Companys Management System;
• Contributing to the development of new or the amendment of existing procedures;
• Promoting and supporting efforts for continual improvement;
• Any other special tasks as may be assigned.

Preferred candidate profile

• Graduate in any discipline
• Experience in Administration, HR Coordination, Documentation, Back-office Operations, or Shipping/Crewing industry preferred
• Good command of English (written and verbal)
• Strong coordination and follow-up skills
• Good computer knowledge, especially MS Excel, MS Word, and Outlook
• Strong organizational and multitasking abilities
• Attention to detail and documentation accuracy
• Ability to work in a fast-paced environment

Preferred Experience

• 13 years of experience in Administration / HR Coordination / Documentation / Shipping Industry preferred

Key Skills

• Administrative Support
• Coordination & Scheduling
• Documentation Management
• Interview Coordination
• Email Communication
• Record Maintenance
• MS Office
• Follow-ups & Coordination