Crew Coordinator

Algihaz Marine; India; On-site; INR 600,000 - 800,000; Full time

Job summary

Algihaz Marine is looking for a Crew Coordinator based in India. The successful candidate will be responsible for planning, scheduling, and managing the deployment of personnel for projects and vessel operations. This is a critical role ensuring compliance with labor regulations and maintaining effective crew management.

The ideal candidate will possess a bachelor’s degree in a relevant field and at least 5 years of experience in crew coordination. Strong communication, organizational skills, and knowledge of maritime regulations are essential for success in this position.

Qualifications

• Minimum 5 years of experience in crew coordination or manpower planning.
• Familiarity with labor laws and maritime regulations.
• Proficiency in crew databases and reporting systems.

Responsibilities

• Plan and coordinate mobilization and demobilization of crew.
• Maintain accurate crew records and compliance documentation.
• Monitor attendance and ensure manpower sufficiency.

Skills

Manpower planning and scheduling

Knowledge of maritime/offshore regulations

Strong organizational skills

Excellent communication skills

Problem-solving abilities

Education

Bachelor’s degree in human resources, Business Administration, Maritime Studies

Diploma or certification in crew management or logistics

Tools

MS Office

Crew management software

Job description

Role Summary

The Crew Coordinator is responsible for planning, scheduling, and managing the deployment of personnel (crew, engineers, technicians, and contractors) for projects or vessel operations. The role ensures that all manpower requirements are met efficiently, in compliance with labor regulations, safety standards, and project schedules. The Crew Coordinator acts as the primary interface between project management, HR, operations, and onboard/offshore teams to ensure seamless crew mobilization and effective workforce management.

Key Responsibilities

• Plan, schedule, and coordinate the mobilization and demobilization of crew members for vessels, offshore platforms, or project sites.
• Maintain accurate records of crew assignments, contracts, certifications, and training.
• Ensure all crew members comply with statutory and company requirements, including visas, medicals, vaccinations, and safety training.
• Coordinate with HR, operations, and project teams to meet manpower requirements.
• Monitor crew attendance, rotations, leaves, and replacements to ensure uninterrupted operations.
• Maintain crew database, documentation, and reporting for audits and management review.
• Facilitate communication between crew members, management, and contractors regarding schedules, responsibilities, and project updates.
• Assist in preparing cost reports related to manpower deployment and travel logistics.
• Ensure compliance with labor laws, maritime regulations, and company policies.
• Support emergency response and contingency planning for crew availability.

Education & Qualifications

• Bachelor’s degree in human resources, Business Administration, Maritime Studies, or related field.
• Diploma or certification in crew management, offshore operations, or logistics is advantageous.
• Minimum 5 years of experience in crew coordination, manpower planning, or offshore personnel management.
• Familiarity with labor laws, maritime regulations, and HR policies.
• Proficiency in MS Office and crew management or HR software.

Skills & Competencies

• Manpower planning and scheduling for projects or vessel operations.
• Knowledge of maritime/offshore regulations and statutory compliance.
• Strong organizational and record-keeping skills.
• Experience with crew databases, rostering software, and reporting systems.
• Excellent communication and interpersonal skills.
• Strong coordination and problem-solving abilities.
• Attention to detail and accuracy in documentation.
• Ability to work under pressure and meet deadlines.
• Proactive and flexible approach to workforce management.

Responsibilities

• Planning / Mobilization Prepare crew schedules, verify certifications, and coordinate logistics.
• Execution / Operations Monitor attendance, rotations, leaves, and ensure manpower sufficiency.
• Demobilization / Handover Organize crew departures, update records, and ensure proper handover.
• Reporting & Auditing Maintain crew records, provide reports, and support audits.