Trainee Crew Coordinator

V.Group; Mumbai; On-site; INR 300,000 - 450,000; Full time

Benefits offered by this job

Salary and benefits package

Career growth opportunities

Job summary

V.Group in Mumbai is seeking a Trainee Crew Coordinator to support crewing operations and learn all aspects of mobilization for seafarers. Under supervision, you will assist with documentation, training coordination, and communication with seafarers, gaining practical experience for independent mobilizations.

The role emphasizes learning, organization, and teamwork, with exposure to visas, trainings, and records management within a global maritime environment.

Qualifications

• Vocational Diploma or Bachelor's degree required.
• Proficient in word processing and spreadsheets.
• Strong interpersonal and communication skills.
• Detail-oriented with good organizational skills.
• Cultural awareness and diversity understanding.
• Ability to meet tight deadlines.

Responsibilities

• Assist in the processing of visas and joining formalities for seafarers.
• Check and collect pre-joining documents for completeness and regulatory compliance.
• Support arrangements for courses, certificates, tests, and medical examinations.
• Maintain basic communication with seafarers during mobilization.
• Assist in training enrolments and flag state documentation processes.
• Update crew records in ShipSure Crewing or similar systems.
• Provide administrative support to the Crew Cell and assist colleagues with daily tasks.

Skills

Interpersonal skills

Communication

Organizational skills

Attention to detail

Cultural awareness

Deadline-driven

Education

Vocational Diploma / Short Course Certificate

Bachelor’s degree

Tools

ShipSure Crewing

Word processing

Spreadsheet software

Job description

Location Country

India

Work Location

Mumbai

Who are V?

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

The Trainee Crew Coordinator supports the crewing team in carrying out the mobilization process for seafarers. Under supervision, the trainee assists with documentation, training coordination, communication with seafarers, and general administrative tasks. The role is designed to help the trainee learn all aspects of crewing operations and develop the skills needed to independently manage mobilizations in the future.

Key Responsibilities And Tasks

Support in Mobilization Activities

• Assist in the processing of visas and other joining formalities for seafarers.
• Help check and collect pre joining documents to ensure they are complete and meet company and regulatory requirements.
• Support arrangements for required courses, certificates, tests, and medical examinations.

Seafarer Communication

• Maintain basic communication with seafarers who are on leave or preparing for mobilization.
• Provide information and follow-up on required steps during the joining process.

Training & Flag State Documentation Support

• Assist in making training enrolments and keeping track of training schedules.
• Support the processing of flag state applications by preparing documents and following internal procedures.

Records & System Updates

• Help maintain accurate crew records in ShipSure Crewing (or similar systems).
• Upload documents and ensure information is updated in a timely manner.

Administrative & Team Assistance

• Provide administrative support to the Crew Cell, such as preparing files, organizing documents, and assisting colleagues with daily tasks.
• Carry out additional responsibilities assigned by the Crew Supply Manager to support efficient office operations.

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Must possess at least a Vocational Diploma / Short Course Certificate, Bachelor’s/College Degree from any field
• Good computer operating skills including word processing and spreadsheet experience.
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.

Desirable

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