Coordinator - Human Resources

United Way Mumbai; Mumbai; On-site; INR 400,000 - 750,000; Full time

Job summary

United Way Mumbai is seeking a proactive HR Coordinator to manage end-to-end HR workflows across the employee lifecycle. The role emphasizes data integrity, documentation, consultancy engagements, and accurate invoice processing.

Responsibilities include maintaining HRIS data, onboarding/offboarding, payroll support, and handling daily HR operations with confidentiality and attention to detail. Grads in HR/BA with Excel expertise encouraged to apply.

Qualifications

• Graduate in HRM or related field; business administration preferred.
• Experience in HR Operations with data management focus.
• Advanced MS Excel skills including formulas, pivots and data validation.
• Experience in HR documentation and validation of documents.
• Vendor & consultancy management experience; invoicing coordination.

Responsibilities

• Documentation & Contracts: prepare offer letters and employment contracts with fast turnaround and accuracy.
• Data Management & Analytics: maintain HRIS, audit databases, generate weekly and monthly reports.
• Onboarding & Offboarding: coordinate onboarding, update records, process clearance data.
• HRMS management & payroll support: keep records updated, track attendance and leaves.
• Employee Queries: serve as primary contact for daily HR operations and consultancy engagements.

Skills

MS Excel (Advanced)

HRIS

Data management

Vendor & consultancy management

Documentation & verification

Communication skills

Education

Graduate degree in HR/BA

Tools

HRIS software

Payroll support tools

Job description

We are seeking a proactive and highly organised Human Resource Coordinator to manage end to end operational workflows across the employee lifecycle. The Coordinator will be responsible for maintaining high data integrity, handling documentation, managing consultancy engagements, and processing invoices with high precision.

Job Responsibilities:

• Documentation & Contracts: Prepare offer letters, employment contracts, confirmation letters, and exit documentation independently with fast turnaround times and zero compliance errors.
• Data Management & Analytics: Maintain, update, and audit the HR Information System (HRIS) and employee databases; generate weekly and monthly operational reports using intermediate-to-advanced Excel functions (VLOOKUP, Pivot Tables, data validation).
• Onboarding & Offboarding: Coordinate seamless onboarding for new hires (updating records, creating login IDs, completing required documentation) and manage exit clearance workflows (full-and-final settlement data, clearance forms).
• HRMS management & payroll support: Keep the HRMS continuously updated with accurate employee information, attendance logs, leave records, and operational invoices.
• Employee Queries & Operations: Serve as the primary point of contact for daily HR operations, consultancy engagement, and independently resolve ticketing requests related to HRMS.

Profile Requisites:

• Graduate in Human Resource Management, Business Administration preferred
• Proven experience in an HR Operations role with a strong focus on data management and administrative processes
• Advanced proficiency in MS Excel (expert knowledge of formulas, pivot tables, and data validation) with high attention to detail
• Demonstrated experience in HR documentation, and thorough document verification
• Prior experience in vendor and consultancy management, invoice validation, and basic finance coordination
• Strong written and verbal communication skills with a methodical approach to task execution
• Ability to handle sensitive employee data with utmost confidentiality and working with minimal supervision

Remuneration: Subject to relevant qualification, experience & merit; the salary range is INR 4 to 7.5 LPA.