Coordinator

Sugee Developers; Mumbai; On-site; INR 1,400,000 - 2,600,000; Full time

Job summary

Sugee Developers is seeking a highly organised Coordinator for the Directors Office in Mumbai. The role involves administrative, coordination and follow-up support to the Director, ensuring timely execution of decisions from meetings and coordinating with internal teams and external associates.

The ideal candidate will have 7–10 years of relevant experience, excellent written and verbal communication, strong organisational skills and proficiency in MS Office.

Qualifications

• 7–10 years of relevant experience in coordination or executive support.
• Experience coordinating with senior leadership and multiple stakeholders.
• Excellent written and verbal communication.

Responsibilities

• Coordinate and follow up with internal departments and external associates on decisions and action points.
• Track action items and ensure timely implementation.
• Provide regular updates on pending matters.
• Coordinate meeting schedules and required documents for the Directors Office.
• Maintain proper records and handle confidential information with discretion.
• Act as a liaison between the Director and various internal departments and external stakeholders.

Skills

Communication

Organizational skills

Follow-up & execution

Stakeholder management

Independent worker

Professional demeanor

Tools

MS Office

Job description

About the Role

We are looking for a highly organised, proactive and well-presented Coordinator Directors Office to provide administrative, coordination and follow-up support to the Director. The role will involve ensuring effective communication and timely execution of decisions taken during meetings, coordinating with internal teams and external associates, and providing end-to-end logistical support to the Directors Office.

Key Responsibilities

• Coordinate and follow up with internal departments and external associates on decisions and action points arising from meetings.
• Track action items and ensure timely implementation and closure of decisions taken by the Director.
• Follow up with relevant stakeholders on behalf of the Director and provide regular updates on pending matters.
• Ensure all relevant information, documents and updates are available for appointments, meetings and discussions.
• Coordinate meeting schedules, appointments and other requirements of the Directors Office.
• Act as a point of coordination between the Director and various internal departments and external stakeholders.
• Provide logistical and administrative support to ensure the smooth functioning of the Directors Office.
• Maintain proper records, trackers and documentation related to meetings, follow-ups and key action points.
• Handle confidential information and communications with professionalism and discretion.
• Support any other administrative, coordination or clerical requirements assigned by the Director.

Desired Skills & Competencies

• Excellent written and verbal communication skills.
• Strong organisational and coordination skills.
• Excellent follow-up and execution abilities.
• Strong interpersonal and stakeholder management skills.
• Proactive approach with the ability to work independently.
• Presentable and professional personality.
• Good working knowledge of MS Office, particularly Word, Excel and PowerPoint.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong attention to detail and ownership of assigned tasks.

Preferred Experience

• 7-10 years of relevant experience in a similar coordination, executive support, administrative or Director's Office role.
• Experience in coordinating with senior leadership and multiple internal/external stakeholders will be preferred.