Contract - Admin & Facilities

APEX Analytix, LLC; Sector 10; On-site; INR 350,000 - 500,000; Full time

Job summary

Apex Analytix is seeking a proactive Admin Support Executive to manage day-to-day administrative operations and vendor coordination at our Noida office. You will coordinate employee transport, supervise facilities, and ensure smooth office support across the organization.

Ideal candidates will have 3-4 years of admin or facilities experience, strong communication, coordination, and multitasking abilities, and basic MS Office knowledge. Cab services are provided for shift timings 2:00-11:00 PM.

Qualifications

• 3-4 years of experience in administration or facilities coordination.
• Excellent communication and coordination skills.
• Strong organizational and multitasking abilities.
• Proficient with MS Office (Excel, Word, Outlook).
• Vendor management and issue resolution capability.

Responsibilities

• Coordinate with cab vendors for employee transport.
• Supervise housekeeping to maintain office premises.
• Coordinate with security guards and monitor office security.
• Manage day-to-day office administration and workplace operations.
• Handle vendor management, follow-ups, and service standards.
• Maintain admin records, invoices, attendance, and supplies.
• Support internal teams for administrative needs.
• Ensure timely resolution of facility issues like maintenance and pantry.
• Assist with event arrangements and office coordination.
• Monitor inventory and procure supplies when needed.

Skills

Communication

Coordination

Organization

Vendor management

MS Office basics

Tools

MS Office

Job description

At apexanalytix, we’re lifelong innovators! Since the date of our founding nearly four decades ago we’ve been consistently growing, profitable, and delivering the best procure-to-pay solutions to the world. We’re the perfect balance of established company and start-up. You will find a unique home here.

And you’ll recognize the names of our clients. Most of them are on The Global 2000. They trust us to give them the latest in controls, audit and analytics software every day. Industry analysts consistently rank us as a top supplier management solution, and you’ll be helping build that reputation.

Shift timings - 2:00 - 11:00 PM (Cab will be provided)

Work Location - Sector - 135 Noida, UP

Quick Take -

We are looking for a proactive and organized Admin Support Executive to manage day-to-day administrative operations and vendor coordination. The role involves handling employee transport coordination, supervising & managing office facilities, and ensuring smooth administrative support across the organization.

The Work -

Coordinate with cab vendors for employee transportation requirements, shift schedules, escalations, and service quality. Supervise housekeeping staff to ensure cleanliness and maintenance of office premises.

Coordinate with security guards and monitor overall office security operations.

Manage day-to-day office administration activities and ensure smooth functioning of workplace operations.

Handle vendor management, including follow-ups, issue resolution, and maintaining service standards.

Maintain records related to admin operations, vendor invoices, attendance, and office supplies.

Coordinate with internal teams for administrative support and employee requirements.

Ensure timely resolution of facility-related issues such as maintenance, pantry, seating, and office upkeep.

Support event arrangements, meetings, and other office coordination activities as required.

Monitor inventory of office supplies and coordinate procurement when needed.

The Must-Haves -

• 3-4 years of experience in administration or facilities coordination preferred.
• Good communication and coordination skills.
• Strong organizational and multitasking abilities.
• Basic knowledge of MS Office (Excel, Word, Outlook).
• Ability to handle vendors and resolve operational issues efficiently.
• Flexible and proactive approach toward administrative responsibilities.

Over the years, we’ve discovered that the most effective and successful associates at apexanalytix are people who have a specific combination of values, skills, and behaviors that we call “The apex Way”. Read more about The apex Way - https://www.apexanalytix.com/careers/

At apexanalytix we know that our associates are the reason behind our successes. We truly value you as an associate and part of our professional family. Our goal is to offer the very best benefits possible to you and your loved ones. When it comes to benefits, whether for yourself or your family the most important aspect is choice. And we get that. apexanalytix offers competitive benefits for the countries that we serve, in addition to our BeWell@apex initiative that encourages employees’ growth in six key wellness areas: Emotional, Physical, Community, Financial, Social, and Intelligence.

With resources such as a strong Mentor Program, Internal Training Portal, plus Education, Tuition, and Certification Assistance, we provide tools for our associates to grow and develop.