Executive - Administration

Apex Techno Polymer Pvt Ltd; Mumbai City; On-site; INR 400,000 - 600,000; Full time

Job summary

Apex Techno Polymer Pvt Ltd in Mumbai is seeking an Executive Admin to support day-to-day office operations and maintain a well-organized workplace. The role covers attendance, leave management, employee engagement, vendor liaison, and regulatory compliance to ensure smooth functioning.

You will coordinate with internal teams and external consultants, handle travel and accommodation, manage assets and inventories, and drive process improvements for cost efficiency.

Qualifications

• Bachelor’s degree in HR, Business Administration, or a related field.
• 2–4 years of experience in Administration.
• Strong MS Excel and Word skills.
• Ability to drive employee engagement and manage office operations.

Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Oversee facility management, including housekeeping, security, maintenance, and office infrastructure.
• Maintain and update employee records, HR databases, and HRMS systems ensuring accuracy and confidentiality of information.
• Coordinate with vendors for procurement, office supplies, annual maintenance contracts (AMCs), and service-related requirements.
• Maintain records of company assets, inventories, and office equipment.
• Handle travel arrangements, hotel bookings, transportation, and visa-related coordination for employees and visitors.
• Manage office budgets, track administrative expenses, and process vendor invoices for payment.
• Ensure timely renewal of licenses, agreements, insurance policies, and statutory compliance-related documents.
• Coordinate meetings, conferences, employee engagement activities, and corporate events.
• Support employee onboarding activities, including workstation setup, ID cards, access cards, and other administrative requirements.
• Liaise with internal departments and external stakeholders to address administrative requirements efficiently.
• Manage courier services, dispatches, and incoming/outgoing correspondence.
• Drive continuous improvement initiatives to enhance efficiency, cost optimization, and workplace management.

Skills

MS Excel

Office Administration

Vendor Management

Asset Management

Travel Coordination

Event Coordination

Documentation & Records

Contracts & AMCs

Education

Bachelor’s degree in Human Resources or Business Administration

Job description

Executive Admin

Full Time, Permanent Role
Competitive Salary
Location: Branch / Head Office

WHO ARE WE?

Apex Techno Polymer is Indias leading distributor of plastic raw materials, with a strong nationwide presence. We specialise in the distribution of high-performance engineering plastic raw materials to a diverse range of industries. As we continue to grow, we are looking for bright, enthusiastic professionals who are eager to learn, take ownership, and grow with a dynamic, performance-driven organization.

WHAT WILL YOU BE DOING?

The Executive Admin will play a key role in supporting the organization’s administrative functions by ensuring efficient operations and a well-managed workplace environment.

The role involves managing various aspects of the employee lifecycle, including, attendance and leave management, and employee engagement initiatives. The incumbent will be responsible for administrative activities and collaborate with internal stakeholders and external consultants to ensure smooth processes, regulatory compliance, and effective day-to-day office operations.

WHAT WE'RE LOOKING FOR...

• Ability to drive employee engagement and foster a positive work culture.


• A proactive and solution-oriented attitude with the ability to follow through on commitments.


• High sense of ownership and accountability for assigned responsibilities.


• Ability to work under deadlines, manage pressure, and handle routine operational challenges.

SKILLS AND COMPETENCIES

• Proficiency in MS Excel and Word


• Communication and Negotiation Skills.


• Office Administration & Facility Management


• Vendor Management


• Asset Management & Inventory Control


• Travel & Accommodation Coordination


• Event and Meeting Management


• Documentation & Record Management


• Contract and AMC Management

PRINCIPLE RESPONSIBILITIES

• Manage day-to-day office administration and ensure smooth functioning of office operations.


• Oversee facility management, including housekeeping, security, maintenance, and office infrastructure.


• Maintain and update employee records, HR databases, and HRMS systems ensuring accuracy and confidentiality of information.


• Coordinate with vendors for procurement, office supplies, annual maintenance contracts (AMCs), and service-related requirements.


• Maintain records of company assets, inventories, and office equipment.


• Handle travel arrangements, hotel bookings, transportation, and visa-related coordination for employees and visitors.


• Manage office budgets, track administrative expenses, and process vendor invoices for payment.


• Ensure timely renewal of licenses, agreements, insurance policies, and statutory compliance-related documents.


• Coordinate meetings, conferences, employee engagement activities, and corporate events.


• Support employee onboarding activities, including workstation setup, ID cards, access cards, and other administrative requirements.


• Liaise with internal departments and external stakeholders to address administrative requirements efficiently.


• Manage courier services, dispatches, and incoming/outgoing correspondence.


• Drive continuous improvement initiatives to enhance efficiency, cost optimization, and workplace management.

YOUR BACKGROUND

• Bachelor’s degree in Human Resources, Business Administration, or a related field.


• Executive: 2-4 years of experience in Administration.

WHAT CAN WE OFFER

• We are a family-oriented company that values teamwork, mutual respect, and a healthy balance between professional growth and personal life.


• This position is a full-time position at a competitive salary.