Admin Executive

Apexon Technology; Hyderabad; On-site; INR 334,800 - 502,200; Full time

Job summary

A leading technology services firm in Hyderabad is seeking an Admin Executive to manage daily office operations. This role requires coordinating with service vendors, ensuring compliance documentation, and acting as the main point of contact for employee queries. Ideal candidates should have 3-6 years of experience in office management and possess strong organizational skills. The firm promotes diversity and inclusion within its workplace, ensuring equal employment opportunities for all.

Qualifications

• 3-6 years of experience in office or admin roles.
• Knowledge of facilities management and vendor coordination.
• Ability to handle multiple tasks and manage priorities.

Responsibilities

• Manage daily office operations and maintenance.
• Coordinate with service vendors for office needs.
• Ensure timely compliance and documentation for audits.
• Act as the primary contact for admin-related queries.

Skills

Office management

Vendor coordination

Procurement support

Job description

Admin Executive

Job Reference No#: 5858

Open Positions: 1

Apexon is a digital-first technology services firm specializing in accelerating business transformation and delivering human-centric digital experiences. For over 17 years, Apexon has been meeting customers wherever they are in the digital lifecycle and helping them outperform their competition through speed and innovation. Our reputation is built on a comprehensive suite of engineering services, a dedication to solving our clients’ toughest technology problems, and a commitment to continuous improvement. We focus on three broad areas of digital services: User Experience (UI/UX, Commerce); Engineering (QE/Automation, Cloud, Product/Platform); and Data (Foundation, Analytics, and AI/ML), and have deep expertise in BFSI, healthcare, and life sciences.

Requirement details:

Job Title: Admin Executive

Experience: 3-6 years

Job Location: Hyderabad

Responsibilities / Duties (in brief):

• Manage daily office operations to ensure a clean, safe, and well-maintained workplace
• Coordinate with housekeeping, security, pantry, pest control, and other service vendors
• Ensure timely servicing of office equipment, utilities, and infrastructure
• Handle seating arrangements, meeting rooms, and visitor management
• Coordinate with service vendors for AMC, office boy, etc.
• Track service contracts, renewals, and service‑level compliance
• Raise PRs/POs, follow up on invoices, and support procurement processes
• Ensure vendor documentation and statutory compliance are maintained
• Act as the first point of contact for admin‑related employee queries
• Manage welcome kits, stationery, access cards, and office supplies
• Support onboarding and offboarding from an admin perspective
• Coordinate office events and internal arrangements
• Support ISO‑related documentation and compliance (e.g., ISO 9001 / ISO 27001 as applicable)
• Maintain records, SOPs, checklists, and evidence required for internal and external audits
• Coordinate and support internal audits, external audits, and compliance reviews
• Ensure fire safety systems, emergency procedures, and statutory records are up to date
• Support audit observations closure and corrective actions
• Coordinate with IT, HR, Finance, and Procurement teams
• Maintain admin MIS, vendor trackers, and compliance records
• Share periodic updates and reports on admin and facility operations

Our Commitment to Diversity & Inclusion:

Did you know that Apexon has been Certified™ by Great Place To Work®, the global authority on workplace culture, in each of the four regions in which it operates: USA (for the seventh time in 2026), India (nine consecutive certifications as of 2025), the UK (for the fourth time in 2026) and Mexico (for the second time in 2026). Apexon is committed to being an equal opportunity employer and promoting diversity in the workplace. We take affirmative action to ensure equal employment opportunity for all qualified individuals. Apexon strictly prohibits discrimination and harassment of any kind and provides equal employment opportunities to employees and applicants without regard to gender, race, color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. You can read about our Job Applicant Privacy policy here.

Job Location:

Hyderabad