Conference Management Associate

Global Healthcare Academy; Bengaluru; Sur place; INR 300 000 - 420 000; Plein temps

Résumé du poste

Global Healthcare Academy is seeking a Conference Management Executive in Bengaluru to deliver healthcare conferences from delegate acquisition to sponsor coordination. This entry‑level role focuses on maintaining relationships with doctors and healthcare professionals, driving registrations, and supporting on-site operations.

You will travel locally and nationally, coordinating with sponsors and delegates to ensure successful events and positive attendee experiences.

Qualifications

• Excellent verbal and written communication skills.
• Confidence and professionalism in face-to-face interactions with senior medical professionals.
• Strong organisational skills with ability to multitask.
• Willingness to travel locally and nationally.

Responsabilités

• Identify and reach out to target delegates—physicians, specialists, hospital administrators, and allied healthcare professionals.
• Drive conference registrations via outreach by phone, email, and in-person visits.
• Promote upcoming events and secure sign-ups at clinics, hospitals, and industry gatherings.
• Maintain accurate delegate databases and track registration progress against targets.
• Research potential sponsors and build a prospect pipeline; prepare sponsorship proposals and follow up to close agreements.
• Coordinate with sponsors on deliverables such as branding, booth placement, and speaking slots.
• Assist with invoicing and ensure sponsor commitments are fulfilled before and during events.
• Conduct desk research on industry trends, competitor conferences, and topics relevant to healthcare.

Connaissances

Communication

Face-to-face interaction

Organisational skills

Travel willingness

Self-motivation

Description du poste

Experience- 0-2 yrs

Employment Type- Full Time

About the Role

We are looking for an enthusiastic and driven Conference Management Executive to join our Conference team. In this entry-level position, you will play a hands-on role in delivering healthcare conferences—from filling delegate seats and securing sponsorships to building relationships with doctors and other healthcare professionals. If you thrive on face-to-face interaction, enjoy the energy of live events, and want to grow a career in conference and events management, this is your opportunity.

Key Responsibilities

Delegate Marketing & Registration

• Identify and reach out to target delegates—physicians, specialists, hospital administrators, and allied healthcare professionals.
• Conduct outreach via phone, email, and in-person visits to drive conference registrations.
• Meet healthcare professionals at clinics, hospitals, and industry gatherings to promote upcoming events and secure sign-ups.
• Maintain accurate delegate databases and track registration progress against targets.
• Research potential sponsors (pharmaceutical companies, medical device firms, healthcare service providers) and build a prospect pipeline.
• Prepare and present sponsorship proposals; follow up to close agreements.
• Coordinate with sponsors on deliverables such as branding, booth placement, and speaking slots.
• Assist with invoicing and ensure sponsor commitments are fulfilled before and during events.
• Conduct desk research on industry trends, competitor conferences, and emerging topics relevant to the healthcare sector.
• Identify key opinion leaders and potential speakers for conference agendas.
• Gather feedback from delegates and sponsors post-event to inform future planning.

Relationship Management

• Serve as a point of contact for delegates and sponsors throughout the event lifecycle.
• Build and nurture long-term relationships with healthcare professionals to encourage repeat attendance and referrals.
• Represent the organisation professionally at external meetings, site visits, and networking events.

On-Site Event Support

• Assist with registration desks, delegate welcome, and sponsor coordination during conferences.
• Troubleshoot issues on the ground and ensure a seamless attendee experience.

Requirements

Must-Have

• Excellent verbal and written communication skills.
• Confidence and professionalism in face-to-face interactions with senior medical professionals.
• Strong organisational skills and ability to manage multiple tasks with competing deadlines.
• Self-motivated with a results-driven mindset.
• Willingness to travel locally and nationally as required.