Conference Manager

IICS Exhibition - India International Cargo Show; Mumbai; On-site; INR 334,800 - 558,000; Full time

Job summary

A leading exhibition organization in Mumbai seeks a Conference Associate to support the planning and execution of B2B conferences. The role requires 2-4 years of experience in events or media and offers exposure to senior industry leaders. Responsibilities include research for conference themes, drafting agendas, and coordinating with speakers. Ideal candidates are detail-oriented, proactive, and possess strong communication skills. This full-time position provides opportunities to enhance industry knowledge and manage significant events.

Qualifications

• 2-4 years of experience in conferences, events, media, research, or related fields.
• Exposure to B2B environments preferred.
• Comfort working with CXOs and senior industry leaders.

Responsibilities

• Research to support conference themes and agenda development.
• Assist in drafting conference agendas and speaker briefs.
• Support outreach to potential speakers.
• Act as a point of contact for speakers and coordination.
• Support on-ground conference execution.

Skills

Strong written and verbal communication skills in English

High level of attention to detail

Organizational ability

Ability to manage multiple tasks

Proficiency in MS Excel, PowerPoint, and Word

Job description

Experience: 2-4 years

Industry Preference: Conferences, Exhibitions, Media, Events, B2B Platforms

Role Overview

The Conference Associate will support the planning and execution of conferences. This role is ideal for a detail-oriented professional with a strong interest in B2B conferences, industry research and interaction with senior industry leaders.

Working closely with the Conference producer, the associate will support speaker acquisition, coordination, conference content development, internal coordination and on-ground conference delivery. The role offers exposure to industry-led conferences and large-scale event execution.

Key Responsibilities

• Research to support conference themes, session topics and agenda development.
• Track relevant industry trends, policy developments and emerging topics to support content validation and agenda planning.
• Assist in drafting conference agendas, session descriptions, speaker briefs and internal content notes.
• Research, shortlist, and support outreach to potential speakers; coordinate with confirmed speakers on participation details.
• Maintain accurate speaker trackers and content documents.
• Work closely with marketing and design team to support content inputs across websites, social media, emailers and promotional materials.
• Act as a point of contact for day-to-day communication with speakers, ensuring professional, timely and consistent engagement.
• Support on-ground conference execution and post-event communication.

Desired Skills & Competencies

• Strong written and verbal communication skills in English.
• High level of attention to detail and organisational ability.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Comfort working with CXOs, senior industry leaders and high-profile speakers.
• Proficiency in MS Excel, PowerPoint, Word and basic research tools.

Candidate Profile

• 2–4 years of experience in conferences, events, media, research or related fields.
• Exposure to B2B environments preferred.
• Curious, proactive and eager to learn.
• Comfortable with follow-ups, coordination and structured execution.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

• Management and Manufacturing
• Transportation, Logistics, Supply Chain and Storage