Company Secretary

Intellectual Capital HR Consulting Pvt. Ltd.; New Delhi; On-site; INR 1,000,000 - 1,400,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking a proactive Company Secretary to ensure strong corporate governance, regulatory compliance, and robust legal support.

You will manage statutory obligations, support board processes, and maintain accurate corporate records to help the legal and secretarial functions run smoothly. The role requires CS qualification with at least 5 years of related experience, along with a solid understanding of the Companies Act and governance principles.

Qualifications

• Qualified Company Secretary with minimum of 5 years of relevant work experience in Corporate Secretarial role.
• Good understanding of Companies Act, Regulations, and corporate governance principles.
• Strong organizational and communication skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Assist in statutory returns filing with regulatory authorities.
• Maintain statutory registers and records in compliance with applicable laws.
• Draft agendas, notices, and minutes for Board, Committee, and General Meetings.
• Support legal documentation and regulatory reporting.
• Assist in annual reports and other disclosures.
• Maintain confidential corporate documents and files.
• Track changes in laws to ensure ongoing compliance.
• Coordinate with external consultants, auditors, regulators as needed.
• Provide admin support and handle correspondence with stakeholders like RTA, NSDL, CDSL, shareholders.

Skills

Organizational skills

Communication skills

Discretion and professionalism

Education

Company Secretary (CS) certification

Tools

MS Office (Word & Excel)

Job description

Role & responsibilities

We are seeking a proactive and detail-oriented person as Company Secretary in ensuring effective Corporate Governance, Regulatory Compliance and Legal Support. The ideal candidate will help manage statutory obligations, support board and committee processes, maintain accurate legal and corporate records and contributing to the smooth functioning of the legal and secretarial functions.

Key Responsibilities

• Assist in preparing and filing statutory returns with regulatory authorities.
• Maintain and update statutory registers and records in compliance with applicable laws.
• Draft agendas, notices, and minutes for Board, Committee, and General Meetings.
• Support legal documentation and regulatory reporting
• Support the preparation of annual reports and other disclosures.
• Maintain and organize confidential corporate documents and files.
• Track changes in applicable laws and ensure compliance
• Assist in coordinating with external consultants, auditors, and regulators as and when required.
• Provide administrative support and handling correspondence with various stakeholders like RTA, NSDL, CDSL, Shareholders, etc.

Qualifications & Skills

• Qualified Company Secretary with minimum of 5years of relevant work experience in Corporate Secretarial role.
• Experience in legal field with will be preferred.
• Good understanding of Companies Act, Regulations, and corporate governance principles.
• Strong organizational and communication skills.
• Proficiency in MS Office (Word and Excel).
• Ability to handle sensitive information with discretion and professionalism.

Preferred Attributes

• Attention to detail and high level of accuracy.
• Ability to work under pressure and meet tight deadlines.
• Team player with a proactive and positive attitude.