Company Secretary Trainee

Maanaveeya Development & Finance Private Limited; Hyderabad; On-site; INR 500,000 - 700,000; Full time

Job summary

Maanaveeya Development & Finance Private Limited is seeking a proactive professional to support the Company Secretary & Legal function in compliance with corporate laws, governance requirements, and regulatory filings. The role offers exposure to secretarial, legal, regulatory, and governance matters.

Responsibilities include coordinating meetings, drafting notices and minutes, maintaining registers and governance docs, and assisting with statutory filings and compliance tracking.

Qualifications

• Strong knowledge of Companies Act, corporate governance, and secretarial practices.
• Good drafting and communication skills.
• Strong documentation and organizational abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Assist in convening and coordinating Board, Committee, and General Meetings.
• Prepare notices, agendas, minutes, resolutions, extracts, and secretarial docs.
• Maintain statutory registers, records, minute books, and governance docs.
• Support filing of statutory forms, returns with regulators.
• Maintain compliance calendars, trackers, and due-date records.
• Assist in governance policy implementation and secretarial standards.
• Support compliance reviews and management reporting.

Skills

Secretarial practices

Drafting & communication

Documentation & records management

MS Office proficiency

Attention to detail

Governance tracking

Coordinate across functions

Tools

MS Office

Job description

Role Purpose

To support the Company Secretary & Legal function in ensuring compliance with corporate laws, governance requirements, contractual obligations, statutory filings, and internal compliance processes. The role will provide exposure to secretarial, legal, regulatory, and corporate governance matters.

Key Responsibilities

Corporate Secretarial & Compliance

• Assist in convening and coordinating Board Meetings, Committee Meetings, General Meetings.
• Prepare and draft notices, agendas, minutes, resolutions, extracts, and other secretarial documentation.
• Maintain and update statutory registers, records, minute books, and corporate governance documentation.
• Support preparation, review, and filing of statutory forms, returns, and other submissions with regulatory authorities.
• Assist in monitor compliance requirements under applicable corporate laws and maintain compliance calendars, trackers, and statutory due-date records.
• Assist in implementation and monitoring of corporate governance policies and secretarial standards.
• Support periodic compliance reviews and preparation of management reports and compliance status updates.
• Assist in responding to regulatory, statutory, and audit-related information requests.

Legal & Documentation Support

• Support processing and documentation of loan transactions, including review, execution, and record management of loan documents relating to disbursement of credit facilities to corporate clients.
• Assist in preparation, review, and issuance of No Objection Certificates (NOCs), No Due Certificates (NDCs), and other routine legal and business correspondence.
• Maintain a repository of legal, security, and transaction documents and ensure proper documentation of executed records.
• Conduct basic legal and regulatory research and prepare summaries, notes, and trackers as may be required.

Documentation & Record Management

• Maintain physical and electronic records of corporate, legal, compliance, and transaction-related documents.
• Ensure proper document control, version management, indexing, and archival of records in accordance with internal requirements.
• Maintain registers and trackers for agreements, resolutions, statutory records, and compliance documents.
• Track and follow up on action items arising from Board meetings, internal reviews, audits, and compliance requirements to ensure timely closure.

Administrative & Operational Support

• Assist in preparation and maintenance of compliance dashboards, MIS reports, and status trackers.
• Ensure printing, collation, execution, and timely signing of minutes, statutory registers, resolutions, and other corporate records.
• Coordinate collection of signatures and approvals from authorized signatories and maintain proper records thereof.
• Support day-to-day administration of the Secretarial & Legal function, including document circulation, record keeping, and stakeholder coordination.
• Perform such other secretarial, legal, compliance, and governance-related assignments as may be entrusted from time to time by the Company Secretary & Legal.

Desired Skills

• Strong knowledge of Companies Act, corporate governance, and secretarial practices.
• Good drafting and communication skills.
• Strong documentation and organizational abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and ability to manage multiple assignments.
• Strong analytical and follow-up skills.
• A proactive and learning-oriented attitude.

Preferred Attributes

• High level of integrity and confidentiality.
• Ability to coordinate across functions.
• Willingness to take ownership and work independently under guidance.

Interest in developing expertise in legal, governance, and compliance matters.