Company Secretary

Intellectual Capital HR Consulting Pvt. Ltd.; Kolkata District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Kolkata seeks a proactive Company Secretary to ensure robust corporate governance, regulatory compliance and legal support.

You will maintain statutory records, prepare board and committee materials, and coordinate with regulators and auditors. Successful candidates will be a qualified CS with 5+ years of relevant experience, strong organizational and communication skills, and proficiency in MS Office (Word and Excel) to manage confidential

Qualifications

• Qualified Company Secretary with a minimum of 5 years' experience in a Corporate Secretarial role.
• Experience in legal field preferred.
• Solid understanding of Companies Act, Regulations, and corporate governance principles.
• Strong organizational and communication skills.

Responsibilities

• Assist in preparing and filing statutory returns with regulatory authorities.
• Maintain and update statutory registers and records in compliance with applicable laws.
• Draft agendas, notices, and minutes for Board, Committee, and General Meetings.
• Support legal documentation and regulatory reporting
• Support the preparation of annual reports and other disclosures.
• Maintain and organize confidential corporate documents and files.
• Track changes in applicable laws and ensure compliance
• Assist in coordinating with external consultants, auditors, and regulators as and when required.
• Provide administrative support and handling correspondence with various stakeholders like RTA, NSDL, CDSL, Shareholders, etc.

Skills

Strong organizational and written/oral

MS Office proficiency

Education

Company Secretary (CS) with 5+ years experience

Tools

MS Office (Word & Excel)

Job description

Role & responsibilities

We are seeking a proactive and detail-oriented person as Company Secretary in ensuring effective Corporate Governance, Regulatory Compliance and Legal Support. The ideal candidate will help manage statutory obligations, support board and committee processes, maintain accurate legal and corporate records and contributing to the smooth functioning of the legal and secretarial functions.

Key Responsibilities

• Assist in preparing and filing statutory returns with regulatory authorities.
• Maintain and update statutory registers and records in compliance with applicable laws.
• Draft agendas, notices, and minutes for Board, Committee, and General Meetings.
• Support legal documentation and regulatory reporting
• Support the preparation of annual reports and other disclosures.
• Maintain and organize confidential corporate documents and files.
• Track changes in applicable laws and ensure compliance
• Assist in coordinating with external consultants, auditors, and regulators as and when required.
• Provide administrative support and handling correspondence with various stakeholders like RTA, NSDL, CDSL, Shareholders, etc.

Qualifications & Skills

• Qualified Company Secretary with minimum of 5years of relevant work experience in Corporate Secretarial role.
• Experience in legal field with will be preferred.
• Good understanding of Companies Act, Regulations, and corporate governance principles.
• Strong organizational and communication skills.
• Proficiency in MS Office (Word and Excel).
• Ability to handle sensitive information with discretion and professionalism.

Preferred Attributes

• Attention to detail and high level of accuracy.
• Ability to work under pressure and meet tight deadlines.
• Team player with a proactive and positive attitude.