Company Secretary

Ajay Enterprises; Mumbai; In loco; INR 900.000 - 1.500.000; Tempo pieno

Descrizione del lavoro

Ajay Enterprises seeks a seasoned Company Secretary to oversee compliance with the Companies Act, governance norms, and regulatory filings in Mumbai. The role involves coordinating ROC activities, organizing AGMs, drafting minutes and resolutions, and liaising with auditors and legal advisors.

The ideal candidate holds a CS from ICSI, with optional LLB or related legal qualifications, and a background in commerce or law.

Competenze

• Qualified CS from ICSI.
• LLB or legal qualification adds advantage.
• Bachelor's degree in Commerce, Law, or related field preferred.

Mansioni

• Ensure compliance with Companies Act, corporate governance norms, and regulatory requirements.
• Handle ROC filings, annual returns, statutory filings, and secretarial compliances within prescribed timelines.
• Organize Board Meetings, Committee Meetings, and Annual General Meetings (AGMs).
• Prepare notices, agendas, board resolutions, minutes, and maintain statutory records/registers.
• Coordinate with regulatory authorities, auditors, legal consultants, and government departments.
• Monitor legal and regulatory changes applicable to the pharmaceutical industry.
• Support management in handling contracts, licenses, and compliance documentation.
• Ensure proper maintenance of company records, policies, and legal documentation.
• Assist in implementation and monitoring of compliance frameworks and internal controls.
• Provide guidance on corporate governance practices and risk management.
• Liaise with departments for compliance related to labor laws, FEMA, and other applicable regulations.
• Maintain confidentiality of sensitive company and legal information

Conoscenze

Company Act knowledge

Pharma regulatory awareness

Drafting & documentation

Coordination & stakeholder mgmt

Attention to detail

MS Office & compliance systems

Formazione

CS (ICSI)

LLB or legal qualification

Commerce/Law degree

Descrizione del lavoro

Role & responsibilities

• Ensure compliance with the Companies Act, corporate governance norms, and other applicable regulatory requirements.
• Handle all ROC filings, annual returns, statutory filings, and secretarial compliances within prescribed timelines.
• Organize and manage Board Meetings, Committee Meetings, and Annual General Meetings (AGMs).
• Prepare notices, agendas, board resolutions, minutes, and maintain statutory records/registers.
• Coordinate with regulatory authorities, auditors, legal consultants, and government departments.
• Monitor legal and regulatory changes applicable to the pharmaceutical industry.
• Support management in handling contracts, agreements, licenses, and compliance documentation.
• Ensure proper maintenance of company records, policies, and legal documentation.
• Assist in implementation and monitoring of compliance frameworks and internal controls.
• Provide guidance on corporate governance practices and risk management.
• Liaise with departments for compliance related to labor laws, FEMA, and other applicable regulations.

Maintain confidentiality of sensitive company and legal information

Preferred candidate profile

• Qualified Company Secretary (CS) from Institute of Company Secretaries of India (ICSI).
• LLB or additional legal qualification will be an added advantage.
• Bachelors degree in Commerce, Law, or related field preferred.
• 37 years of experience in secretarial and compliance functions.
• Prior experience in pharmaceutical, healthcare, or manufacturing industry preferred.

Required Skills

• Strong knowledge of Companies Act, SEBI regulations, and corporate compliance.
• Understanding of pharma industry regulatory requirements will be an advantage.
• Excellent drafting, documentation, and communication skills.
• Strong coordination and stakeholder management abilities.
• Attention to detail and ability to handle multiple compliances efficiently.
• Proficiency in MS Office and compliance management systems.