Sr. Manager - CS

Adler Talent Solutions Pvt Ltd; Mumbai; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Adler Talent Solutions Pvt Ltd in Mumbai seeks an experienced Company Secretary with strong exposure to listed-company secretarial compliance, SEBI rules, corporate governance, and Companies Act requirements.

The role focuses on board/committee processes, regulatory filings, annual reports, and stakeholder coordination in a highly regulated environment. Preference given to candidates with experience in pharma/life-sciences listed companies.

Qualifications

• Strong exposure to listed-company secretarial compliance, SEBI regulations, corporate governance, Board/Committee processes and Companies Act requirements.
• Preferably worked in a listed pharmaceutical/healthcare/life-sciences company and comfortable managing statutory and regulatory compliances in a highly regulated corporate environment.

Responsibilities

• Listed Company Compliance: Ensure timely compliance with the Companies Act, 2013, SEBI regulations and applicable rules.
• SEBI LODR, PIT Regulations and other SEBI requirements compliance.
• Coordinate statutory and regulatory filings with ROC, MCA, SEBI, Stock Exchanges and other authorities.
• Ensure timely submission of periodic and event-based disclosures to NSE/BSE.
• Maintain statutory registers, records and corporate secretarial documentation.
• Board & Committee Management: Coordinate Board Meetings, Audit Committee, NRC, Stakeholders Relationship Committee and other Committee meetings.
• Prepare agendas, notices, resolutions, minutes and supporting documentation.
• Ensure proper maintenance of Board and Committee records.
• Coordinate with Directors, senior management and external advisors.
• Monitor and track action points arising from Board/Committee meetings.
• Corporate Governance: Drive compliance with governance requirements for listed companies.
• Assist in preparing Corporate Governance Report, Annual Report and Directors' Report.
• Coordinate with auditors, legal advisors, statutory consultants and other professionals.
• Monitor related-party transactions and relevant approvals/disclosures.
• Maintain records relating to Directors, KMPs and senior management.
• SEBI & Stock Exchange Compliance: Manage regular and event-based disclosures under SEBI LODR.
• Handle disclosure requirements relating to material events/information.
• Coordinate with NSE/BSE for regulatory submissions and clarifications.
• Monitor Insider Trading Code, trading-window requirements and related disclosures.
• Maintain records relating to shareholding, promoter group and other regulatory disclosures.
• Shareholder & Investor Matters: Handle shareholder correspondence and investor-related secretarial matters.
• Coordinate with RTA regarding share transfers, transmission, dematerialization and investor grievances.
• Monitor investor complaints and ensure timely resolution.
• Support AGM/EGM and other shareholder meetings.
• Annual General Meeting & Corporate Actions: Coordinate end-to-end AGM/EGM processes.
• Prepare notices, explanatory statements, resolutions and related documentation.
• Handle corporate actions such as dividend, bonus, rights issue, buyback, preferential issue or other capital-related matters.
• Coordinate with RTA, stock exchanges and other stakeholders.
• Secretarial Audit & Compliance Monitoring: Coordinate with Practicing Company Secretaries for Secretarial Audit and Annual Secretarial Compliance Report.
• Track observations and ensure timely closure of compliance gaps.
• Maintain a robust compliance calendar and MIS.
• Identify potential compliance risks and expose them to senior management.
• Pharmaceutical Industry Compliance Exposure: Exposure to a listed pharmaceutical/healthcare/life-sciences company strongly preferred.
• Understanding corporate structure of pharma companies, subsidiaries, JVs and overseas entities advantageous.
• Experience dealing with multiple stakeholders across Legal, Finance, Tax, Audit, Regulatory and Business functions.

Job description

We are looking for an experienced Company Secretary professional with strong exposure to listed-company secretarial compliance, SEBI regulations, corporate governance, Board/Committee processes and Companies Act requirements.

The candidate should preferably have worked in a listed pharmaceutical / healthcare / life-sciences company and should be comfortable managing statutory and regulatory compliances in a highly regulated corporate environment.

Key Responsibilities

1. Listed Company Compliance

• Ensure timely compliance with the Companies Act, 2013, SEBI regulations and applicable rules.
• Manage compliances under SEBI LODR Regulations, PIT Regulations and other applicable SEBI requirements.
• Coordinate statutory and regulatory filings with ROC, MCA, SEBI, Stock Exchanges and other authorities.
• Ensure timely submission of periodic and event-based disclosures to NSE/BSE.
• Maintain statutory registers, records and corporate secretarial documentation.

2. Board & Committee Management

• Coordinate Board Meetings, Audit Committee, NRC, Stakeholders Relationship Committee and other Committee meetings.
• Prepare agendas, notices, resolutions, minutes and supporting documentation.
• Ensure proper maintenance of Board and Committee records.
• Coordinate with Directors, senior management and external advisors.
• Monitor and track action points arising from Board/Committee meetings.

3. Corporate Governance

• Drive compliance with corporate governance requirements applicable to listed companies.
• Assist in preparation of the Corporate Governance Report, Annual Report and Directors' Report.
• Coordinate with auditors, legal advisors, statutory consultants and other professionals.
• Monitor related-party transactions and relevant approvals/disclosures.
• Maintain records relating to Directors, KMPs and senior management.

4. SEBI & Stock Exchange Compliance

• Manage regular and event-based disclosures under SEBI LODR.
• Handle disclosure requirements relating to material events/information.
• Coordinate with NSE/BSE for regulatory submissions and clarifications.
• Monitor Insider Trading Code, trading-window requirements and related disclosures.
• Maintain records relating to shareholding, promoter group and other regulatory disclosures.

5. Shareholder & Investor Matters

• Handle shareholder correspondence and investor-related secretarial matters.
• Coordinate with RTA regarding share transfers, transmission, dematerialization and investor grievances.
• Monitor investor complaints and ensure timely resolution.
• Support AGM/EGM and other shareholder meetings.

6. Annual General Meeting & Corporate Actions

• Coordinate end-to-end AGM/EGM processes.
• Prepare notices, explanatory statements, resolutions and related documentation.
• Handle corporate actions such as dividend, bonus, rights issue, buyback, preferential issue or other capital-related matters, wherever applicable.
• Coordinate with RTA, stock exchanges and other stakeholders.

7. Secretarial Audit & Compliance Monitoring

• Coordinate with Practicing Company Secretaries for Secretarial Audit and Annual Secretarial Compliance Report.
• Track observations and ensure timely closure of compliance gaps.
• Maintain a robust compliance calendar and MIS.
• Identify potential compliance risks and expose them to senior management.

8. Pharmaceutical Industry Compliance Exposure

• Exposure to a listed pharmaceutical / healthcare / life-sciences company will be strongly preferred.
• Understanding of the corporate structure of pharma companies, subsidiaries, JVs and overseas entities will be advantageous.
• Experience dealing with multiple stakeholders across Legal, Finance, Tax, Audit, Regulatory and Business functions.