Billing & Planning Engineer

E C R Buildtech; Unnao District, Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

E C R Buildtech is seeking a project planning and commercial specialist to develop and maintain baseline schedules, work programs, and look-ahead plans, coordinating with PMs and site teams to ensure timely execution.

This role also handles RA Bills, site measurements, BOQ reconciliations, and variation management, coordinating with clients and subcontractors to certify bills and capture variations for RA billing.

Qualifications

• Prepare and maintain the project baseline schedule in coordination with the Project Manager.
• Prepare detailed work programs, activity schedules, and look-ahead plans.
• Monitor actual progress against planned progress and identify delays/slippages.
• Prepare daily, weekly, and monthly progress reports.
• Track critical activities and highlight potential delays to the Project Manager.
• Prepare recovery plans for delayed activities in coordination with the site team.
• Coordinate with construction, procurement, QA/QC, safety, and subcontractor teams for timely execution.
• Monitor manpower, material, machinery, and resource requirements against the project schedule.
• Prepare and submit RA Bills as per contract conditions and agreed billing procedures.
• Take site measurements and verify quantities executed with the site team.
• Prepare BOQ reconciliation for quantities executed, balance quantities, and variations.
• Coordinate with the client/consultant for joint measurements and bill certification.
• Track submitted, certified, and paid bill amounts.
• Prepare subcontractor bills and verify quantities and supporting documents.
• Monitor deductions such as retention, advance recovery, taxes, and other contractual deductions.
• Maintain comprehensive records of measurements, abstracts, MBs, invoices, and payment certificates.
• Identify extra items, deviations, and variations during project execution.
• Prepare rate analysis and supporting documents for extra/variation items.
• Obtain necessary approvals before execution wherever contractually required.
• Maintain a Variation/Extra Item Register with status of submission, approval, execution, and billing.
• Ensure approved variations are incorporated into subsequent RA Bills.
• Coordinate with the Project Manager and commercial team for preparation of contractual claims.

Job description

Role & responsibilities

1. Planning & Scheduling

• Prepare and maintain the project baseline schedule in coordination with the Project Manager.
• Prepare detailed work programs, activity schedules, and look-ahead plans.
• Monitor actual progress against planned progress and identify delays/slippages.
• Prepare daily, weekly, and monthly progress reports.
• Track critical activities and highlight potential delays to the Project Manager.
• Prepare recovery plans for delayed activities in coordination with the site team.
• Coordinate with construction, procurement, QA/QC, safety, and subcontractor teams for timely execution.
• Monitor manpower, material, machinery, and resource requirements against the project schedule.

2. Billing & Quantity Surveying

• Prepare and submit RA Bills as per contract conditions and agreed billing procedures.
• Take site measurements and verify quantities executed with the site team.
• Prepare BOQ reconciliation for quantities executed, balance quantities, and variations.
• Coordinate with the client/consultant for joint measurements and bill certification.
• Track submitted, certified, and paid bill amounts.
• Prepare subcontractor bills and verify quantities and supporting documents.
• Monitor deductions such as retention, advance recovery, taxes, and other contractual deductions.
• Maintain comprehensive records of measurements, abstracts, MBs, invoices, and payment certificates.

3. Variation & Extra Item Management

• Identify extra items, deviations, and variations during project execution.
• Prepare rate analysis and supporting documents for extra/variation items.
• Obtain necessary approvals before execution wherever contractually required.
• Maintain a Variation/Extra Item Register with status of submission, approval, execution, and billing.
• Ensure approved variations are incorporated into subsequent RA Bills.
• Coordinate with the Project Manager and commercial team for preparation of contractual claims.