BILLING ASSISTANT

Keka Inc.; Pune District; On-site; INR 300,000 - 420,000; Full time

Job summary

SJ Contracts Pvt. Ltd. is seeking a Civil / Construction Site Supervisor to oversee subcontractor registrations, billings, and work orders at the job site.

The role emphasizes accurate documentation, ERP-based billing, and strong coordination with multiple stakeholders to ensure timely project progress. The ideal candidate will have 1–2 years of relevant experience, a BA or B.Com., and solid MS Excel/MS Office skills.

Qualifications

• BA / B.Com. degree holder with familiarity in billing or project operations.
• 1–2 years of relevant experience in billing or project-related operations is preferred.
• Proficient in MS Excel and MS Office tools.

Responsibilities

• Coordinate and submit documents for subcontractor registration.
• Prepare subcontractor Work Orders and scope of work at site.
• Process and verify subcontractor bills in ERP system and obtain sign-offs.
• Cross‑check daily timesheets and records for accuracy.
• Coordinate with stakeholders to ensure timely billing and closeout.

Skills

Advanced Excel

MS Office

Documentation

Communication

Education

BA / B.Com.

Tools

ERP systems

MS Office

Job description

Position: Civil / Construction Site Supervisor

Company: SJ Contracts Pvt. Ltd.

Key Responsibilities

• Coordinate and submit the required documents for subcontractor registration.
• Submit the scope of work allotted at site for preparation of subcontractor Work Orders.
• Obtain subcontractor acceptance and confirmation for Work Orders, bills and debit notes.
• Verify working hours mentioned in daily challans against records maintained in the TRUE IN system.
• Identify and communicate discrepancies or variations to the concerned stakeholders.
• Prepare and process subcontractor bills for supply-based work in the ERP system.
• Maintain and obtain signed copies of relevant documents such as Work Orders, bills and debit notes.
• Obtain acknowledgement from subcontractors on bills and debit notes.
• Coordinate with internal and external stakeholders for timely completion of billing activities.
• Ensure timely completion of assigned work with the required accuracy and quality.

EHS Compliance

Actively participate in HSE training, Tool Box Talks (TBT) and other HSE-related programs.

Educational Qualification

BA / B.Com.

Experience

1–2 years of relevant experience, preferably in billing or project-related operations.

Technical Skills

Good working knowledge of Microsoft Office applications, with strong proficiency in MS Excel.

Software Skills

MS Office, Advanced Excel and ERP systems.

Core Competencies

Commitment to timely and quality completion of work.

Good coordination and communication skills.

Teamwork and inter-departmental collaboration.

Adaptability and willingness to learn.

Professional and respectful approach towards internal and external stakeholders.

Solution-oriented approach to work.

Note: The responsibilities mentioned in this JD are indicative and may be modified as per business requirements.

Required Skills

Advanced Excel Documentation MS Office, Communication skill