Bid Specialist

Beyondata Solutions; Ahmedabad District; On-site; INR 550,000 - 900,000; Full time

Job summary

BeyonData Solutions Pvt. Ltd. is seeking a Bid Specialist to manage the entire tender submission process, coordinating with sales, finance, legal, and operations to gather required information.

The role includes preparing technical specifications and engaging in pre-qualification assessments to ensure eligibility. The position involves maintaining CRM records, tracking tender timelines, and participating in post-tender negotiations if awarded.

Responsibilities

• Manage end-to-end tender submission process, ensuring documentation is prepared and submitted on time.
• Coordinate with cross-functional teams (sales, finance, legal, operations) to gather required bid information.
• Conduct pre-qualification assessments to determine eligibility for tenders.
• Prepare technical specifications and comprehensive proposals addressing client requirements.
• Maintain CRM records of tender activities and client interactions.
• Participate in post-tender negotiations and contract finalization if awarded.
• Stay updated on tendering regulations, industry trends, and market developments.

Job description

Job Summary:

BeyonData Solutions Pvt. Ltd. is hiring a Bid Specialist to oversee the entire tender submission process. Responsibilities include preparing and submitting documentation, coordinating with teams, managing CRM activities, conducting pre-qualification assessments, and participating in negotiations. The role also involves staying updated on industry trends and regulations to ensure timely and accurate submissions while maintaining strong client relationships.

Key Responsibilities:

• Manage the end-to-end tender submission process, ensuring all necessary documentation is prepared and submitted accurately and on time.
• Review tender requirements and documentation to understand the scope of work, technical specifications, and evaluation criteria. Coordinate and collaborate with cross-functional teams, including sales, finance, legal, and operations, to gather the required information for bid preparation.
• Conduct pre-qualification assessments to determine the company's eligibility for participating in specific tenders.
• Prepare technical specifications and develop comprehensive proposals that address the client's requirements.
• Handle customer relationship management (CRM) activities, maintaining accurate records of interactions and correspondence related to the tender process.
• Participate in post-tender processes, such as negotiations and contract finalization, if the tender is awarded to our company.
• Stay updated on industry trends, market developments, and regulatory changes related to tendering and procurement.
• Prepare and submit tender proposals within designated timelines, ensuring accuracy, compliance, and adherence to client requirements.
• Maintain a proactive follow-up process to maximize conversion rates and address client queries or concerns.
• Build and maintain strong relationships with existing and potential clients, understanding their needs and providing appropriate solutions.
• Stay up to date with industry trends, competitive landscape, and changes in tendering regulations to ensure a competitive advantage.
• Track and maintain accurate records of sales activities and customer interactions in the CRM system.