Bid Manager

Vinsys It Services; Pune District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Vinsys It Services is seeking an experienced Bid Manager in Pune to oversee the complete bid and proposal lifecycle for IT services. You will analyze RFPs/RFIs, coordinate with internal teams, and prepare proposals for timely, compliant submissions.

The role requires end-to-end bid management, strong documentation skills, and effective collaboration with Sales, Presales, and Delivery teams. Excellence in coordinating multiple bids under tight deadlines is essential.

Qualifications

• 4–5 years of experience in Bid Management, Proposal Management, Presales, or RFP Management.
• Experience in IT/Software Services or Technology industry.
• Strong understanding of RFP/RFI/RFQ and tender processes.
• Excellent proposal writing and documentation skills.
• Strong verbal and written communication skills.
• Excellent stakeholder and cross-functional team coordination.
• Strong attention to detail and ability to manage multiple bids simultaneously.
• Good knowledge of MS Word, Excel, PowerPoint, and other MS Office tools.

Responsibilities

• Manage the end-to-end bid management process from opportunity identification to final submission.
• Analyze RFP, RFI, RFQ and tender documents to understand requirements, scope, timelines, and compliance criteria.
• Coordinate with Sales, Presales, Solution Architects, Delivery, Finance, Legal, and other stakeholders.
• Prepare and manage technical and commercial proposals.
• Develop proposal responses, executive summaries, presentations, compliance matrices, and supporting documents.
• Create and maintain bid plans, timelines, trackers, and submission schedules.
• Ensure all proposals are accurate, complete, compliant, and submitted within deadlines.
• Coordinate with SMEs to collect technical and business inputs.
• Review and consolidate inputs from different teams into a clear and compelling proposal.
• Maintain a repository of case studies, company credentials, client references, solution content, and reusable proposal materials.
• Identify risks, gaps, dependencies, and clarification requirements during the bid process.
• Support commercial/pricing activities in coordination with Sales and Finance teams.
• Participate in bid reviews, client presentations, clarification meetings, and negotiations.
• Prepare regular bid pipeline and status reports for management.
• Support post-bid activities and ensure proper handover to the delivery team after winning bids.

Skills

Bid management

Proposal management

Presales

RFP/RFI/RFQ management

Stakeholder coordination

MS Office

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Job Description Bid Manager

Experience: 4–5 Years
Location: Pune

Job Summary

We are looking for an experienced Bid Manager to manage the complete bid and proposal lifecycle for IT services. The candidate will be responsible for analyzing RFPs/RFIs, coordinating with internal teams, preparing proposals, and ensuring timely and compliant submissions.

Key Responsibilities

• Manage the end-to-end bid management process from opportunity identification to final submission.
• Analyze RFP, RFI, RFQ and tender documents to understand requirements, scope, timelines, and compliance criteria.
• Coordinate with Sales, Presales, Solution Architects, Delivery, Finance, Legal, and other stakeholders.
• Prepare and manage technical and commercial proposals.
• Develop proposal responses, executive summaries, presentations, compliance matrices, and supporting documents.
• Create and maintain bid plans, timelines, trackers, and submission schedules.
• Ensure all proposals are accurate, complete, compliant, and submitted within deadlines.
• Coordinate with SMEs to collect technical and business inputs.
• Review and consolidate inputs from different teams into a clear and compelling proposal.
• Maintain a repository of case studies, company credentials, client references, solution content, and reusable proposal materials.
• Identify risks, gaps, dependencies, and clarification requirements during the bid process.
• Support commercial/pricing activities in coordination with Sales and Finance teams.
• Participate in bid reviews, client presentations, clarification meetings, and negotiations.
• Prepare regular bid pipeline and status reports for management.
• Support post-bid activities and ensure proper handover to the delivery team after winning bids.

Required Skills

• 4–5 years of experience in Bid Management, Proposal Management, Presales, or RFP Management.
• Experience in IT/Software Services or Technology industry.
• Strong understanding of RFP/RFI/RFQ and tender processes.
• Excellent proposal writing and documentation skills.
• Strong verbal and written communication skills.
• Excellent stakeholder and cross-functional team coordination.
• Strong attention to detail and ability to manage multiple bids simultaneously.
• Good knowledge of MS Word, Excel, PowerPoint, and other MS Office tools.
• Ability to work under tight deadlines and manage multiple priorities.

Good to Have

• Experience handling Government / PSU / Enterprise / International bids.
• Knowledge of IT solutions, cloud, software development, cybersecurity, infrastructure, or managed services.
• Experience with commercial proposals and pricing.
• Knowledge of proposal management tools or CRM systems.