Global Tender Specialist

NOV; Ernakulam; On-site; INR 900,000 - 1,500,000; Full time

Job summary

NOV in Kerala, India is seeking a Global Tender Specialist to manage end-to-end tender and proposal processes for customers worldwide. You will coordinate with Sales, Product Management, Engineering, Legal, Finance and Operations to ensure high-quality, compliant and timely submissions.

You will develop technical content, maintain proposal documentation, leverage AI tools to improve efficiency and drive continuous improvement across the tender lifecycle, and provide documentation support to

Qualifications

• 3+ years in tender management or related roles.
• Excellent written and verbal English communication.
• Strong organizational and project-management skills.
• Ability to write clear, concise, technically accurate proposal content.
• Proficiency with Microsoft Office and document collaboration tools.
• Experience with AI-assisted writing tools and proposal management systems (advantage).

Responsibilities

• Manage end-to-end planning, coordination, and submission of global tenders and RFPs.
• Coordinate with internal stakeholders to gather information and ensure submissions are accurate, complete, and delivered on time.
• Develop responses for tender submissions with SMEs.
• Maintain up-to-date experience evidence and documentation for submissions.
• Maintain centralized tender-related repository.
• Improve standardized tender processes, templates, and document management.
• Track tender opportunities and outcomes to drive improvement.
• Leverage AI tools to improve efficiency and consistency of tender responses.
• Provide documentation and process support to other business functions.

Skills

English communication

Project management

Document management

Proposal writing

Team collaboration

Education

Bachelor's degree in Business/Engineering/Marketing/Communications or related field

Tools

Microsoft Office

AI writing tools

Proposal management systems

Job description

Job Description

The Global Tender Specialist is responsible for managing the end-to-end tender and proposal process, ensuring high-quality, compliant, and timely submissions for customers worldwide. This role works closely with Sales, Product Management, Engineering, Legal, Finance, and Operations to coordinate responses, develop technical content, maintain proposal documentation, and continuously improve the company's tender processes.

Responsibilities

• Manage the end-to-end planning, coordination, and submission of global tenders and RFPs.
• Coordinate with internal stakeholders to gather required information and ensure submissions are accurate, complete, and delivered on time.
• Develop a strong understanding of the company's digital products and prepare technical responses for tender submissions, collaborating with subject matter experts as needed.
• Maintain up-to-date experience evidence, relevant certifications, and supporting documentation for future submissions.
• Maintain a centralized repository for all tender-related documentation.
• Establish and continuously improve standardized tender processes, templates, and document management practices.
• Track tender opportunities and outcomes, providing insights that support continuous improvement and identify capability gaps.
• Leverage AI tools, including ChatGPT, to improve the efficiency and consistency of tender responses while maintaining quality and accuracy.
• Provide documentation and process support to other business functions as needed.

Requirements

• Bachelor's degree in Business, Engineering, Marketing, Communications, or a related field.
• 3+ years of experience in tender management, proposal development, bid management, contracts administration, or a similar role.
• Excellent written and verbal English communication skills.
• Strong organizational, project management, and document management skills.
• Ability to write clear, concise, and technically accurate proposal content.
• Proficiency with Microsoft Office and document collaboration tools.
• Experience using AI-assisted writing tools and proposal management systems is an advantage.
• Ability to manage multiple priorities while working effectively with global teams.