Female Office Executive Back Office or Tele calling or Recruitment

Best Fit Recruitment Rider; Pratapnagar; On-site; INR 167,000 - 257,000; Full time

Job summary

BEST-FIT Recruitment Riders in Vadodara is seeking a Female Office Executive for back office, tele-calling and recruitment support. The role involves coordinating with clients and candidates, maintaining records, posting job openings, and tracking the full recruitment cycle from requirement to joining.

The ideal candidate is a graduate or post-graduate female with strong communication, coordination, and MS Office skills, and a commitment to long-term growth with our consultancy.

Qualifications

• Female candidates only.
• Graduate or postgraduate from any field.
• Good communication skills.
• Stable work history preferred.

Responsibilities

• Recruitment Coordination: Receive and record new job requirements, shortlist resumes, prepare job descriptions.
• Candidate Coordination: schedule interviews, communicate with candidates and clients, track feedback.
• Client Coordination: share profiles, coordinate interview updates and feedback with clients.
• Recruitment Cycle Tracking: manage end-to-end process and maintain recruitment MIS.
• Offer & Joining Coordination: follow up on offers and joining dates, collect documents.
• Database Management & Reporting: maintain candidate records and generate reports.

Skills

Communication skills

Coordination

Follow-up

Presentable personality

Education

Any Graduate / Post Graduate

Tools

MS Office

Job description

Greetings! & very warm welcome to BEST-FIT Recruitment Riders,

We are BEST-FIT Recruitment Riders feel immense pleasure to search and provide you with better carrier opportunities to aid you in achieving your aspirations. BEST-FIT Recruitment Rider is a highly specialized Recruitment & Executive Search Partner for Pharmaceutical, Biotech, CRO, Chemicals, Medical Devices & Turnkey Pharma Projects Engineering-Construction Design Sectors. We are searching & recruiting highly qualified professionals for Middle-Senior-Upper-Management and Executive jobs. (Eg: Managers, VP, President, CFO & CEO). Also offering customized recruitment services by Headhunting & Executive Search for Middle & Top management level professionals according to clients specific needs. We are BEST-FIT Recruitment Riders do exactly what our name tells. To know more about us please visit our website: www.bestfitrecruitment.co.in.

We would like to inform you that we are looking for sincere, responsible, stable, career oriented & well organized Female Members (Trainee / Officer / Executive) who is willing to work with our recruitment consultancy for a minimum period of 2 years. The candidate will support clients’ recruitment activities, coordinate with senior team members and candidates, maintain records, and ensure smooth execution from job requirement to candidate joining. The candidate should be responsible, organized, and capable of handling multiple coordination tasks efficiently.

Please see the following position summary:

Position Title: Female Office Executive – Back Office, Tele calling & Recruitment

Job Location:

BEST-FIT Recruitment Riders

G-7, Amrit Complex, Opp: Mahavir Jain Vidhyalaya & Jain Derasar,

Beside Atharva Flats, R.V. Desai Road,

Pratapnagar, Vadodara-390001, Gujarat, India

Role & responsibilities:

Recruitment Coordination

• Receive and record new job requirements from clients.
• Sourced & shortlist resumes as per job criteria.
• Screen resumes as per client requirements.
• Prepare job descriptions in proper format.
• Post job openings on job portals (Naukri, LinkedIn, etc.).

Candidate Coordination:

• Coordinate with candidates regarding interview timings.
• Schedule interviews (Telephonic / Virtual / Face-to-Face).
• Coordinate interview timings between client and candidate.
• Follow up for interview feedback.
• Maintain candidate status records (Selected / Rejected / Hold).

Client Coordination:

• Share shortlisted profiles in proper format.
• Communicate with clients for interview updates.
• Assist clients in scheduling interviews.
• Follow up for feedback from clients.

Recruitment Cycle Tracking:

• Handle end-to-end recruitment process tracking: Requirement receiving Resume screening Interview scheduling Offer confirmation Joining follow-up.
• Maintain daily recruitment pipeline report.
• Update recruitment MIS regularly.
• Ensure proper documentation of selected candidates.

Offer & Joining Coordination:

• Follow up with selected candidates for offer acceptance.
• Coordinate joining date confirmation.
• Collect required documents before joining.
• Track candidate retention during notice period.
• Inform client on successful joining.

Database Management & Reporting:

• Maintain candidate database and update records regularly.
• Maintain Excel sheets for candidate tracking.
• Keep digital and physical files organized.
• Prepare daily / weekly / monthly recruitment reports.

Preferred candidate profile

• Any Graduate / Post Graduate experienced / Fresher from any industry.
• Fresher with good communication skills can apply.
• Only FEMALE Candidates
• Good coordination and follow-up skills.
• Strong follow-up & coordination ability.
• Presentable personality and positive attitude.
• Stable work history will be considered an advantage.
• Preference will be given to candidates looking for long-term career growth.
• Ability to handle multiple recruitment requirement
• Organized and detail-oriented.
• Basic knowledge of MS Office (Word, Excel, Email).
• Good communication skills (English, Hindi, Gujarati preferred).
• Organized, disciplined & responsible.
• Long-term stability mind-set.