Associate Administration

Tata Advanced Systems (TASL); Devanahalli; On-site; INR 446,000 - 714,000; Part time

Job summary

Tata Advanced Systems (TASL) is seeking an experienced facilities administrator at its Devanahalli MRO facility. The role covers housekeeping supervision, procurement, gardening, and vendor management to maintain campus standards.

The candidate should have extensive experience in facility management, strong vendor coordination and supervision of contractors, with proficiency in MS Excel for inventory and procurement processes.

Qualifications

• 35 years of experience in administration, housekeeping supervision or facility management.
• Experience managing housekeeping and landscaping contractors.
• Experience coordinating with vendors for service delivery and contracts.
• Willingness to work at the Devanahalli MRO facility.

Responsibilities

• Supervise daily housekeeping activities across office spaces, common areas, washrooms, corridors and other designated facility areas.
• Monitor housekeeping staff deployment, attendance, work allocation and service quality.
• Coordinate procurement of housekeeping consumables, cleaning chemicals, equipment and other facility maintenance materials.
• Monitor inventory levels and ensure timely availability of housekeeping supplies.
• Supervise gardening, landscaping and maintenance of green areas across the campus.
• Coordinate lawn maintenance, plant care, watering, pruning and seasonal plantation activities.
• Identify and implement campus beautification initiatives to improve the overall appearance of the facility.
• Monitor gardening contractors and ensure proper maintenance of outdoor areas.
• Coordinate with housekeeping, gardening, pest control and facility service vendors.
• Monitor vendor performance, manpower deployment and adherence to service standards.
• Verify service completion and support vendor invoice processing.
• Ensure timely resolution of vendor-related operational issues.
• Support day-to-day administrative and facility-related requirements.
• Coordinate waste collection, segregation and disposal with authorised service providers.
• Maintain housekeeping inspection checklists, inventory records and vendor performance reports.
• Ensure adherence to workplace hygiene, safety and facility maintenance standards.
• Support internal inspections, audits and campus improvement initiatives.

Skills

Housekeeping supervision

Facility management

Vendor coordination

Team supervision

Tools

MS Excel

Job description

Key Responsibilities

1. Housekeeping & Facility Upkeep

• Supervise daily housekeeping activities across office spaces, common areas, washrooms, corridors and other designated facility areas.
• Ensure cleanliness, hygiene and upkeep of the entire campus.
• Monitor housekeeping staff deployment, attendance, work allocation and service quality.
• Conduct regular facility inspections and ensure timely resolution of housekeeping-related issues.

2. Housekeeping Material Procurement & Inventory

• Coordinate procurement of housekeeping consumables, cleaning chemicals, equipment and other facility maintenance materials.
• Monitor inventory levels and ensure timely availability of housekeeping supplies.
• Coordinate with vendors for quotations, purchase requisitions, material delivery and quality checks.
• Maintain records of material consumption, stock and procurement requirements.

3. Gardening, Landscaping & Campus Beautification

• Supervise gardening, landscaping and maintenance of green areas across the campus.
• Coordinate lawn maintenance, plant care, watering, pruning and seasonal plantation activities.
• Identify and implement campus beautification initiatives to improve the overall appearance of the facility.
• Monitor gardening contractors and ensure proper maintenance of outdoor areas.

4. Vendor & Contract Management

• Coordinate with housekeeping, gardening, pest control and facility service vendors.
• Monitor vendor performance, manpower deployment and adherence to service standards.
• Verify service completion and support vendor invoice processing.
• Ensure timely resolution of vendor-related operational issues.

5. General Administration & Facility Support

• Support day-to-day administrative and facility-related requirements.
• Coordinate waste collection, segregation and disposal with authorised service providers.
• Maintain housekeeping inspection checklists, inventory records and vendor performance reports.
• Ensure adherence to workplace hygiene, safety and facility maintenance standards.
• Support internal inspections, audits and campus improvement initiatives.

Required Skills & Experience

• 35 years of experience in administration, housekeeping supervision or facility management.
• Hands-on experience in housekeeping operations, material procurement, inventory management and gardening supervision.
• Experience managing housekeeping and landscaping contractors.
• Good knowledge of cleaning materials, consumables and basic facility maintenance practices.
• Strong vendor coordination, negotiation and follow-up skills.
• Basic knowledge of MS Excel, inventory tracking and purchase requisition processes.
• Experience in manufacturing plants, industrial facilities, corporate campuses or large commercial establishments preferred.
• Good communication skills in Kannada and English.

Preferred candidate profile

• Candidates with hands-on experience in industrial or manufacturing facility administration.
• Ability to independently manage housekeeping, gardening and campus beautification activities.
• Practical, execution-oriented candidates comfortable with regular field supervision and vendor coordination.
• Willingness to work at the Devanahalli MRO facility.

Employment Type: Contractual / Third-Party Payroll

Work Location: TASL MRO Facility, Devanahalli Aerospace Park, Bengaluru.