Administrative Executive

Topgeek; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Topgeek is seeking a proactive Administration Executive to oversee daily office and corporate cafeteria operations in Bengaluru. You will coordinate with employees, vendors, cafeteria staff and housekeeping teams to ensure smooth, hygienic and efficient workplace functions.

The role requires 1–2 years in facility management or related areas, a graduate degree, and proficiency in MS Excel/Google Sheets with good communication in English, Hindi, and Kannada.

Qualifications

• 1–2 years of experience in facility management, corporate administration or similar.
• Graduate in any discipline; hotel management preferred.
• Proficient MS Excel/Google Sheets and strong communication skills in English, Hindi and Kannada.

Responsibilities

• Manage day-to-day cafeteria operations including breakfast, lunch and Hi-Tea services.
• Support cafeteria operations in food ordering, inventory monitoring and stock planning.
• Coordinate with cafeteria teams to ensure timely service, quality and hygiene standards.
• Handle employee feedback and coordinate corrective actions.
• Supervise housekeeping and monitor office facilities and equipment.
• Coordinate with vendors for facility maintenance, pantry, stationery and other routine needs.
• Maintain records, purchase requests, vendor invoices and expense documentation.

Skills

MS Excel

Google Sheets

English

Hindi

Kannada

Vendor coordination

Problem-solving

Education

Graduate in any discipline

Hotel management preferred

Tools

MS Excel

Google Sheets

Job description

We are looking for a proactive and hands-on administration executive to manage day-to-day office and corporate cafeteria operations. The role will coordinate with employees, vendors, cafeteria and housekeeping teams, and internal departments to ensure smooth and efficient workplace operations.

Key Responsibilities:

• Manage day-to-day cafeteria operations, including breakfast, lunch and Hi-Tea services.
• Support cafeteria operations in food ordering, inventory monitoring and stock planning.
• Coordinate with cafeteria teams to ensure timely service, portion control, food quality and hygiene standards.
• Handle employee feedback related to cafeteria services and coordinate corrective actions.
• Support a positive, respectful and cooperative working environment among ground-level teams.
• Monitor office facilities and supervise housekeeping activities.
• Coordinate with vendors for facility maintenance, groceries, fresh produce, pantry, stationery and other routine requirements.
• Monitor inventory and raise purchase requests to prevent stock-outs and operational disruptions.
• Verify vendor deliveries and challans against received quantities and inventory records.
• Support Finance with required documentation for vendor invoices and cafeteria-related expenses.
• Maintain daily operational trackers, vendor records, inventory records and administrative reports.
• Escalate operational issues and follow up until closure.

Key Performance Areas:

• Smooth and timely cafeteria operations.
• Adherence to food quality, portion and service standards.
• Accurate consumption and pilferage tracking.
• Office and cafeteria cleanliness and hygiene.
• Inventory availability and prevention of avoidable stock-outs.
• Accurate vendor delivery and consumption records.
• Timely closure of facility and administrative issues.

Candidate Profile:

• 1–2 years of experience in facility management, corporate administration, F&B operations or a similar role.
• Graduate in any discipline; hotel management preferred.
• Good working knowledge of MS Excel / Google Sheets.
• Good communication skills in English, Hindi and Kannada.
• Hands-on approach with the ability to manage daily floor-level operations.
• Good vendor coordination, problem-solving and follow-up skills.
• Ability to work professionally with housekeeping, cafeteria and other ground-level teams.
• Comfortable working Monday to Saturday, 9:00 AM – 6:00 PM, including rotational shifts as required.