Associate

Vashi Integrated Solutions; Nagpur District; Presencial; INR 350.000 - 520.000; Jornada completa

Descripción de la vacante

Vashi Integrated Solutions in Nagpur is seeking an organized Office Administrator to manage day-to-day administrative and facilities operations at our Nagpur location, ensuring smooth office functioning and timely coordination with employees and vendors.

You will handle office supplies, asset tracking, travel support, and coordination with Finance for invoices and expenses, while maintaining MIS reports and ensuring compliance with company policies.

Formación

• 2–4 years of experience in Administration, Facilities, or Office Operations.
• Good vendor coordination and communication skills.
• Basic knowledge of MS Excel, Word, and email communication.
• Good organizational and follow-up skills.

Responsabilidades

• Manage daily office administration and facility operations.
• Coordinate with vendors for housekeeping, security, maintenance, repairs, and facility requirements.
• Handle office supplies, assets, and inventory with proper records.
• Support travel arrangements, accommodation, transportation, and other admin needs for employees.
• Raise and track POs, invoices, bills, and administrative expenses with Finance.
• Maintain administrative documentation, records, and MIS reports.
• Coordinate with employees and internal departments for day-to-day needs.
• Monitor office infrastructure, utilities, cleanliness, safety, and maintenance.
• Support local events, meetings and employee engagement activities.
• Ensure compliance with company policies and administrative processes.
• Identify operational issues and coordinate timely resolutions with relevant teams/vendors.

Conocimientos

Office administration

Vendor coordination

Multitasking

Organizational skills

Communication skills

Herramientas

MS Excel

MS Word

Email

Descripción del empleo

To support day-to-day administrative and facility operations at the Nagpur location, ensuring smooth office functioning and timely coordination with employees, vendors, and internal teams.

Key Responsibilities

• Manage daily office administration and facility operations.
• Coordinate with vendors for housekeeping, security, maintenance, repairs, and other facility requirements.
• Handle office supplies, stationery, assets, and inventory and maintain proper records.
• Support travel arrangements, accommodation, transportation, and other employee-related administrative requirements.
• Raise and track POs, invoices, bills, and administrative expenses in coordination with Finance.
• Maintain administrative documentation, records, and MIS reports.
• Coordinate with employees and internal departments for day-to-day administrative requirements.
• Monitor office infrastructure, utilities, cleanliness, safety, and maintenance activities.
• Support local events, meetings, employee engagement activities, and other administrative initiatives.
• Ensure compliance with company policies and administrative processes.
• Identify operational issues and coordinate with relevant teams/vendors for timely resolution.

Desired Skills & Experience

• 2–4 years of experience in Administration, Facilities, or Office Operations.
• Good vendor coordination and communication skills.
• Basic knowledge of MS Excel, Word, and email communication.
• Good organizational and follow-up skills.
• Ability to manage multiple tasks and coordinate with different stakeholders.
• Proactive approach with good problem-solving skills.