Office Admin

Madchatter Brand Solutions; Mumbai; On-site; INR 300,000 - 600,000; Full time

Job summary

Madchatter Brand Solutions in Mumbai (Andheri) is seeking an Office Administrator to manage day-to-day office operations, oversee supplies, coordinate with vendors and building management, and support HR and management as needed. This on-site role requires keeping the office running smoothly.

You will handle travel bookings, petty cash, invoicing records, guest house arrangements, events, and maintain documentation.

Qualifications

• 2-4 years of experience in office administration or facilities management.

Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of office operations

Skills

Office administration

Vendor management

MS Office / Google Workspace

Communication skills

Organizational skills

Tools

MS Office

Google Workspace

Excel

Job description

• Manage day-to-day office administration and ensure smooth functioning of office operations
• Handle office supplies, stationery, pantry requirements and inventory management
• Coordinate with vendors, service providers and building management for regular office requirements
• Maintain records of office expenses, invoices, bills and administrative documentation
• Oversee housekeeping, maintenance, repairs and general office upkeep
• Coordinate travel bookings, courier services, deliveries and other logistical requirements
• Support employee onboarding with workstation arrangements, access cards and other administrative requirements
• Assist with scheduling meetings, managing conference rooms and coordinating office events
• Handle petty cash, expense tracking and vendor payment coordination
• Ensure office facilities, equipment and essential services are maintained regularly
• Provide administrative support to the HR and management teams whenever required
• Manage and maintain the company guest house, including bookings, upkeep, housekeeping, inventory and guest arrangements, ensuring a comfortable and well-maintained stay for visitors and employees.

WE’RE HIRING: Office Admin

Location: Andheri, Mumbai

Work Mode: On-site (5 days a week)

What you’ll do:

• Manage day-to-day office administration and ensure smooth functioning of office operations
• Handle office supplies, stationery, pantry requirements and inventory management
• Coordinate with vendors, service providers and building management for regular office requirements
• Maintain records of office expenses, invoices, bills and administrative documentation
• Oversee housekeeping, maintenance, repairs and general office upkeep
• Coordinate travel bookings, courier services, deliveries and other logistical requirements
• Support employee onboarding with workstation arrangements, access cards and other administrative requirements
• Assist with scheduling meetings, managing conference rooms and coordinating office events
• Handle petty cash, expense tracking and vendor payment coordination
• Ensure office facilities, equipment and essential services are maintained regularly
• Provide administrative support to the HR and management teams whenever required
• Manage and maintain the company guest house, including bookings, upkeep, housekeeping, inventory and guest arrangements, ensuring a comfortable and well-maintained stay for visitors and employees.

What we’re looking for:

• 2-4 years of experience in office administration, facilities management or a similar role
• Good understanding of day-to-day office operations and administrative processes
• Strong vendor management, coordination and follow-up skills
• Basic knowledge of MS Office / Google Workspace and Excel
• Ability to maintain records, track expenses and manage administrative documentation
• Good communication and interpersonal skills
• Strong organisational skills with the ability to multitask and prioritise requirements
• Proactive approach towards identifying and resolving day-to-day office issues
• Reliable, responsible and comfortable taking ownership of office operations
• Candidates who can join immediately or within 15 to 30 days will have an edge

Looking forward to meeting people who are organised, resourceful and take pride in keeping things running smoothly. Someone who believes that good office administration is not just about managing things, but making sure everyone has what they need to do their best work.

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