Assitant Manager - Admin

Larsen & Toubro Limited; Coimbatore District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Larsen & Toubro Limited is hiring for an experienced Admin/Facilities Manager at the Coimbatore Campus (DEIC-L&T Precision Engineering & Systems IC). The role requires 8-12 years of experience and dual MSW/MBA qualifications.

Responsibilities include facility management, security, transportation, cafeteria operations, compliance, budgeting, and vendor management with a focus on process excellence and safety.

Qualifications

• Experience in facility and admin operations management.
• Strong vendor management and contract negotiation skills.
• Knowledge of safety norms and compliance requirements.
• Experience in front office and visitor management.
• Exposure to transportation, logistics, and fleet coordination.
• Budgeting and cost-control capabilities.

Responsibilities

• Oversee plant/office infrastructure administration and maintenance.
• Coordinate AMC contracts for facility equipment with vendors.
• Supervise front desk, visitor handling, and access control.
• Manage security operations: access controls, CCTV, audits.
• Coordinate employee transport, route planning, and vehicle readiness.
• Oversee cafeteria operations, vendor compliance, and welfare programs.
• Ensure compliance with local laws, audits, and records management.
• Oversee asset, inventory, and budget management within admin.

Skills

Employee Relations

Administration management

Employee Communication Practices

Education

Master of Social Work (MSW)

Master of Business Administration (MBA)

Job description

• DEIC-L&T Precision Engineering & Systems IC
• Coimbatore Campus

Posted On 14 Oct 2026

End Date 12 Apr 2027

Required Experience 8 - 12 years

Skills

Knowledge & Posting Location

Employee Relations administration management Employee Communication Practices

Master of Social Work (MSW) Master of Business Administration (MBA)

Job Description

. Facility & Infrastructure Management

• Oversee complete administration of plant/office infrastructure.
• Ensure proper maintenance of buildings, utilities, workspaces, and common areas.
• Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.
• Ensure compliance with statutory and safety norms.

2. Front Office & Reception Management

• Supervise reception and front desk operations.
• Ensure professional handling of visitors, clients, and internal staff.
• Maintain visitor management system and access control protocols.

3. Security Management

• Manage plant security operations including manpower deployment.
• Ensure strict access control, ID verification, and material movement control.
• Monitor CCTV surveillance systems and ensure 24/7 security coverage.
• Conduct periodic security audits and risk assessments.

4. Transportation & Logistics Coordination

• Manage employee transportation (buses, cabs, shift movement).
• Ensure route planning, safety, and timely availability of vehicles.
• Coordinate with transport vendors and monitor performance.
• Handle logistics for official travel and guest movement.
• Ensure high standards of cleanliness and hygiene across plant and office.
• Manage housekeeping staff and contracts.
• Implement 5S and workplace organization practices.
• Conduct regular audits for cleanliness and compliance.

6. Cafeteria & Employee Welfare

• Oversee cafeteria operations, food quality, and hygiene.
• Ensure vendor compliance with FSSAI and safety standards.
• Support employee welfare initiatives (rest areas, drinking water, sanitation).
• Address employee grievances related to admin services.
• Identify, onboard, and manage admin-related vendors (security, housekeeping, transport).
• Negotiate contracts, control costs, and ensure SLA adherence.
• Track vendor performance and compliance.

8. Compliance & Statutory Requirements

• Ensure compliance with local laws, factory regulations, and labor laws.
• Maintain records for audits (internal & external).
• Liaise with government authorities when required.

9. Asset & Inventory Management

• Manage office assets, furniture, and administrative inventory.
• Track asset movement, maintenance, and lifecycle.
• Ensure proper documentation and control systems.

10. Budgeting & Cost Control

• Prepare and manage admin budgets.
• Monitor expenses and optimize operational costs.
• Implement cost-saving initiatives without compromising quality.

11. Event & Meeting Coordination

• Organize company events, meetings, and visits.
• Manage conference rooms, logistics, and hospitality.
• Support leadership visits and customer audits.

12. Emergency & Crisis Management

• Handle emergency situations (fire, medical, evacuation).
• Ensure emergency response systems and drills are in place.
• Coordinate with EHS team for safety compliance.
• Lead and manage admin team including reception, security, and support staff.
• Provide training and performance management.

Ensure discipline, grooming, and service quality standards