Assistant TO Managing Director

Smart Consultancy; Indore District; On-site; INR 223,000 - 279,000; Full time

Job summary

Smart Consultancy in Indore seeks an Assistant to the Managing Director to provide essential administrative and executive support. The role emphasizes calendar management, gatekeeping, documentation, travel bookings, and data upkeep.

The ideal candidate holds a Bachelor's degree and brings extensive admin/back-office experience with strong English and Hindi communication. The position is in-office in Indore.

Qualifications

• Bachelor's degree in any stream (Commerce, Arts, Business, etc.).
• 13 years of admin/front-desk/back-office experience (freshers welcome with good communication).
• Proficient with MS Office (Word, Excel, PowerPoint) and professional emailing (Gmail/Outlook).
• Fluent in English and Hindi (written and spoken).
• Strong time-management, reliability, politeness and confidentiality.

Responsibilities

• Calendar Management: schedule the MD's meetings and client interactions.
• Gatekeeping & Communication: handle calls, filter emails and route messages.
• Documentation: draft letters, prepare meeting agendas, take minutes.
• Travel Coordination: arrange domestic travel, flights, hotels, cabs.
• Data & Record Keeping: maintain filing systems and update Excel data.
• Office Liaison: coordinate with internal teams and handle routine office tasks.

Skills

MS Office

Emailing

Time management

Confidentiality

Education

Bachelor's degree

Job description

The Assistant to the Managing Director (MD) will provide essential administrative, secretarial, and operational support to ensure the MD's daily schedule runs smoothly. This role is perfect for a highly organized professional looking to grow their career in corporate administration and executive support.

Key Responsibilities

• Calendar Management: Schedule the MD's daily meetings, appointments, and client interactions.
• Gatekeeping & Communication: Handle incoming phone calls, filter emails, and route messages to correct departments.
• Documentation: Draft basic business letters, prepare meeting agendas, and take detailed minutes during meetings.
• Travel Coordination: Arrange domestic travel bookings, including flights, hotels, and local cabs.
• Data & Record Keeping: Maintain physical and digital filing systems, and update data in Excel sheets regularly.
• Office Liaison: Coordinate with internal team members, and handle routine office tasks.

Skills and Qualifications

• Education: Minimum Qualification Bachelors degree in any stream (Commerce, Arts, Business, etc.).
• Experience: 13 years of experience in an admin, front-desk, or back-office role. (Motivated freshers with excellent communication are welcome to apply).
• Tech Skills: Good hands-on experience with MS Office (Word, Excel, PowerPoint) and professional emailing (Gmail/Outlook).
• Languages: Fluent in English and Hindi (both written and spoken).
• Soft Skills: Strong time-management, high reliability, polite demeanor, and strict confidentiality.

Job Details

• Salary : 20,000 25,000 per month (depending on experience and skills).
• Job Type : Full-time, In-office.
• Location : Indore .