Assistant Manager - Vehicle Compliance

Wise Travel India; India; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Wise Travel India is seeking a detail-oriented Assistant Manager Vehicle Compliance to oversee vehicle insurance renewals, claims handling, and all statutory documentation across the fleet. You will coordinate with branch teams, insurance brokers, and vendors to ensure timely renewals, accurate records, and regulatory compliance, while generating MIS reports for management.

The role requires strong follow-up, MS Excel proficiency, and the ability to manage multiple tasks with precision and

Qualifications

• Graduate in any discipline with advantage for automobile management, finance or operations.
• Experience in vehicle compliance, fleet operations, or vehicle documentation.
• Knowledge of motor insurance renewals, insurance claims, and statutory documentation.
• Experience in vendor agreement management and coordination with multiple branches.
• Proficient in MS Excel, MIS reporting, and documentation management.
• Strong follow-up, coordination, communication, and organizational skills.
• Ability to manage multiple activities and meet deadlines.
• High attention to detail and accuracy in maintaining records and reports.

Responsibilities

• Vehicle Insurance Management: Manage insurance renewals for vehicles, ensuring timely renewals and continuous coverage.
• Insurance Claims Management: Coordinate and follow up on insurance claims and settlements for all vehicles with insurers and brokers.
• New Vehicle Documentation: Review new vehicle documents and ensure timely submission of complete documentation.
• Vendor Agreement Management: Review vendor agreements to ensure proper documentation and compliance.
• Digital Agreement Coordination: Assist branches in executing vendor agreements through Legality and track status.
• MIS and Reporting: Prepare daily reports and share with management within timelines.
• Vehicle Statutory Compliance: Coordinate renewal of fitness certificates, permits, and other documents for company vehicles.
• Motor Vehicle Tax: Track and coordinate payment and renewal of motor vehicle tax where applicable.
• Sold Vehicle Documentation: Prepare and maintain agreements for sold vehicles and ensure proper records.
• Insurance Payout Follow-up: Track payouts with brokers and submit details to management.
• Record Management: Maintain accurate records of vehicle documents, policies, claims, and renewals.
• Cross-functional Coordination: Work with branches, Accounts, vendors, brokers, and management to ensure smooth execution.

Skills

Follow-up

Coordination

Communication

Organizational skills

Deadline management

Education

Graduate in any discipline

Automobile management qualification

Finance experience

Operations experience

Tools

MS Excel

Job description

Job Summary

We are looking for a detail-oriented and proactive Assistant Manager Vehicle Compliance to manage vehicle insurance renewals, claims, statutory documentation, vendor agreements, and compliance-related activities. The candidate will be responsible for coordinating with branch teams, insurance brokers, vendors, and internal departments to ensure timely renewals, accurate documentation, regulatory compliance, and effective reporting to management.

Key Responsibilities

• Vehicle Insurance Management: Manage insurance renewals for vehicles, ensuring timely renewals and continuous coverage.
• Insurance Claims Management: Coordinate and follow up on insurance claims and settlements for all vehicles with insurance companies and brokers.
• New Vehicle Documentation: Review new vehicle documents in coordination with the team and ensure timely submission of complete documentation.
• Vendor Agreement Management: Review outsourced vendor agreements with the team to ensure proper documentation and compliance.
• Digital Agreement Coordination: Assist branch teams in executing vendor agreements through the Legality platform and track completion status.
• MIS and Reporting: Prepare daily reports and share relevant reports with management within the stipulated timelines.
• Vehicle Statutory Compliance: Coordinate with branch teams for the timely renewal of fitness certificates, permits, and other applicable documents for company-owned vehicles.
• Motor Vehicle Tax: Track and coordinate the payment and renewal of motor vehicle tax wherever applicable.
• Sold Vehicle Documentation: Prepare and maintain agreements for sold vehicles and ensure proper documentation and record keeping.
• Insurance Payout Follow-up: Coordinate with insurance brokers to track pending payouts and submit payout details and related documentation to the concerned management representative.
• Record Management: Maintain accurate records of vehicle documents, insurance policies, claims, agreements, renewals, and compliance activities.
• Cross-functional Coordination: Work closely with branch teams, Accounts, vendors, insurance brokers, and management to ensure smooth execution of vehicle compliance activities.

Required Qualifications and Skills

• Graduate in any discipline; relevant qualifications in automobile management, finance, or operations will be an advantage.
• Relevant experience in vehicle compliance, fleet operations, automobile insurance, or vehicle documentation.
• Knowledge of motor insurance renewals, insurance claims, and statutory vehicle documentation.
• Experience in vendor agreement management and coordination with multiple branches.
• Good working knowledge of MS Excel, MIS reporting, and documentation management.
• Strong follow-up, coordination, communication, and organizational skills.
• Ability to manage multiple activities and meet deadlines.
• High attention to detail and accuracy in maintaining records and reports.

Preferred Experience: Experience handling fleet or commercial vehicle documentation and compliance activities.