Administration Manager

Trukker Technologies; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Trukker Technologies seeks a seasoned Corporate Admin lead to oversee office insurance, statutory compliance, travel bookings, vendor management, leases, and fleet coordination. The role ensures zero lapse in processes, timely renewals, and smooth operations across multiple offices.

You will manage PF/ESI, registrations, licenses, contract renewals, and vendor negotiations, while driving cost efficiencies and adherence to policy across India.

Qualifications

• 7 to 10 years in corporate admin, facility management and corporate administration.
• Working knowledge of PF, ESI, Shops & Establishment Act, PT and CLRA — including filings and inspections.
• Hands-on group insurance renewals and claims handling with brokers and TPAs.
• Proven vendor negotiation with demonstrable cost savings.
• Lease and contract renewal experience.
• Fleet management and vehicle compliance.
• Strong Excel; builds and maintains trackers, compliance calendars and MIS.
• Graduate; MBA or diploma in HR/Admin/Facility Management an advantage.

Responsibilities

• Own day-to-day running of office employee insurance, statutory compliance, travel, vendors, leases, facilities and fleet.
• Drive annual renewals: claims data, broker RFQ, comparative statements, premium negotiation.
• Manage additions/deletions, dependants and CD balance top-ups.
• Single point of contact for employee claims — documentation to closure with the TPA.
• Ensure timely compliance under PF, ESI, Shops & Establishment Act, Professional Tax, Labour Welfare Fund, Gratuity, CLRA and POSH.
• Monthly PF/ESI challans, payments and returns; resolve UAN, KYC and mismatch issues.
• Renew all statutory registrations, licences and NOCs before expiry.
• Verify vendor and contract-labour compliance before releasing payment.
• Maintain a compliance calendar and handle inspections, audits and notices.
• Domestic and international travel bookings — flights, hotels, transfers, visas, forex.
• Negotiate corporate rates with airlines, agencies and hotels.
• Arrange guest house and long-stay accommodation.
• Enforce travel policy; verify and reconcile agency invoices.
• Onboard, evaluate and manage vendors across facility, travel, IT consumables and printing.
• Run requisition, RFQ, comparison, negotiation, PO, delivery, invoice cycles.
• Own onboarding kits — welcome kit, ID/access cards, stationery, desk setup, laptop coordination with IT.
• Negotiate rate contracts and AMCs; monitor SLAs and renew before expiry.
• Manage new office setup and fit-outs — layout, furniture, infrastructure, clearances.
• Own rent agreements and leave-and-licence deeds: renewals, escalations, deposits, lock-ins, exit terms.
• Track expiry dates and initiate renewals well ahead of deadlines.
• Coordinate with Legal and Finance on drafting, vetting, stamping and registration.
• Housekeeping, pantry, security, pest control and hygiene across offices.
• Building services and AMCs — HVAC, DG, UPS, lifts, electrical, CCTV, access control.
• Utilities and bill validation; workplace safety, fire NOC and evacuation drills.
• Fixed asset register, physical verification, seating and visitor management.
• Control admin spend against budget and deliver cost savings.
• Vehicle allocation, utilisation, driver rostering and employee transport.
• Keep every vehicle compliant — registration, insurance renewal, fitness, permits, PUC, road tax.
• Preventive maintenance and breakdown management to minimise downtime; fuel control and logs.
• Insurance claims, accident reporting, challans; lease renewals and replacements.

Skills

Facility management

Vendor negotiation

Fleet management

Excel

Budgeting & cost control

Contract management

Office administration

Education

Graduate

MBA or diploma in HR/Admin/Facility Management

Tools

MS Office

Job description

Role

Own the day-to-day running of the office employee insurance, statutory compliance, travel, vendors, leases, facilities and fleet. Success means nothing lapses, nothing stops, and no deadline is missed.

Responsibilities

Employee Insurance

• Own GMC, GPA, GTL and Workmens Compensation policies
• Drive annual renewals: claims data, broker RFQ, comparative statements, premium negotiation
• Manage additions/deletions, dependants and CD balance top-ups
• Single point of contact for employee claims — documentation to closure with the TPA

Statutory Compliance

• Ensure timely compliance under PF (EPFO), ESI (ESIC), Shops & Establishment Act, Professional Tax, Labour Welfare Fund, Gratuity, CLRA and POSH
• Monthly PF/ESI challans, payments and returns; resolve UAN, KYC and mismatch issues
• Renew all statutory registrations, licences and NOCs before expiry
• Verify vendor and contract-labour compliance before releasing payment
• Maintain a compliance calendar and handle inspections, audits and notices

Travel & Accommodation

• Domestic and international bookings — flights, hotels, transfers, visas, forex
• Negotiate corporate rates with airlines, agencies and hotels
• Arrange guest house and long-stay accommodation
• Enforce travel policy; verify and reconcile agency invoices

Vendor Management & Procurement

• Onboard, evaluate and manage vendors across facility, travel, IT consumables and printing
• Run the cycle: requisition, RFQ, comparison, negotiation, PO, delivery, invoice
• Own onboarding kits — welcome kit, ID and access cards, stationery, desk setup, laptop coordination with IT — ready before every joiner’s DOJ
• Negotiate rate contracts and AMCs; monitor SLAs and renew before expiry

Office Setup, Leases & Contracts

• Manage new office setup and fit-outs — layout, furniture, infrastructure, clearances
• Own rent agreements and leave-and-licence deeds: renewals, escalations, deposits, lock-ins, exit terms
• Track every expiry date and initiate renewal well ahead of deadline
• Coordinate with Legal and Finance on drafting, vetting, stamping and registration

Facility Management

• Housekeeping, pantry, security, pest control and hygiene across offices
• Building services and AMCs — HVAC, DG, UPS, lifts, electrical, CCTV, access control
• Utilities and bill validation; workplace safety, fire NOC and evacuation drills
• Fixed asset register, physical verification, seating and visitor management
• Control admin spend against budget and deliver cost savings

Fleet Management

• Vehicle allocation, utilisation, driver rostering and employee transport
• Keep every vehicle compliant — registration, insurance renewal, fitness, permits, PUC, road tax
• Preventive maintenance and breakdown management to minimise downtimeFuel control, mileage monitoring, trip logs and cost per km
• Insurance claims, accident reporting, challans; lease renewals and replacements

Requirements

Must have

• 7 to 10 years in corporate admin, facility management and corporate administration.
• Working knowledge of PF, ESI, Shops & Establishment Act, PT and CLRA — including filings and inspections
• Hands-on group insurance renewals and claims handling with brokers and TPAs
• Proven vendor negotiation with demonstrable cost savings
• Lease and contract renewal experience
• Fleet management and vehicle compliance
• Strong Excel; builds and maintains trackers, compliance calendars and MIS
• Graduate; MBA or diploma in HR/Admin/Facility Management an advantage