Assistant Manager-Transport Compliance & Fleet Administration

Chandigarh University; Mohali, Kharar, Chandigarh; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Chandigarh University in Mohali seeks an Assistant Manager to ensure the entire transport fleet remains legally compliant, roadworthy, insured, and properly documented. You will manage permits, registrations, fitness certificates and inspections across 90 buses and 25 cars.

The role requires a graduate and extensive experience in fleet administration and regulatory compliance, with liaison experience with RTOs and insurers for timely renewals.

Qualifications

• Graduate in any discipline.
• Experience in fleet administration, transport compliance, vehicle documentation or similar, with statutory compliance for a large institutional fleet.

Responsibilities

• Statutory & Regulatory Compliance: Maintain up-to-date statutory records for the fleet, track renewals, and maintain an expiry alert system.
• Inter-State Bus Compliance: Ensure inter-state permits and state approvals; liaise with RTOs on permits and taxes.
• Vehicle Fitness & Technical Inspections: Schedule fitness inspections and coordinate pre-inspection checks with the workshop.
• Insurance Management: Maintain insurance register and coordinate claims documentation with insurers/brokers.
• Vehicle Documentation & Records Management: Maintain centralized vehicle-wise documentation master file for audits.
• Compliance Monitoring, Reporting & Coordination: Run monthly compliance dashboards and coordinate with Transport Operations for compliant deployment.

Skills

Regulatory compliance

Fleet management

Regulatory authorities liaison

Document management

Education

Graduate in any discipline

Job description

Role Purpose

The Assistant Manager ensures that the University's entire transport fleet is legally compliant, technically roadworthy, properly insured and operationally fit, with responsibility for statutory permits, registrations, fitness certifications, inspections, insurance, inter-state requirements and regulatory documentation. The role maintains a robust compliance management system so that no University vehicle operates with an expired permit, fitness certificate, insurance policy, pollution certificate or other mandatory statutory document, across a fleet of 90 buses and 25 cars.

Key Responsibilities

• Statutory & Regulatory Compliance: Maintain complete and up-to-date statutory records for the entire fleet, track validity and renewal of registration, permits, fitness certificates, insurance, PUC and road tax, and maintain a vehicle-wise compliance calendar with advance expiry alerts.
• Inter-State Bus Compliance: Ensure buses undertaking inter-state journeys hold appropriate permits and authorizations, maintain a state-wise compliance matrix, and liaise with State Transport Authorities/RTOs on permits, taxes and approvals.
• Vehicle Fitness & Technical Inspections: Maintain a systematic schedule for fitness inspections and statutory testing, coordinate pre-inspection checks with the workshop team, and track rectification of deficiencies identified during inspections.
• Insurance Management: Maintain a comprehensive insurance register, ensure timely policy renewals without lapse, and coordinate accident/damage claim documentation with insurers, brokers and surveyors.
• Vehicle Documentation & Records Management: Maintain a centralized, vehicle-wise documentation master file covering registration, permits, fitness, insurance, PUC, inspection and accident history, properly indexed for audits and reviews.
• Compliance Monitoring, Reporting & Coordination: Operate a monthly compliance dashboard and exception reporting, elevate critical compliance risks to the General Manager, and coordinate with Transport Operations to ensure only compliant vehicles are deployed.

Eligibility Criteria

• Graduate in any discipline;
• Minimum 58 years of experience in fleet administration, transport compliance, vehicle documentation or a similar function, including statutory compliance for a large commercial/institutional fleet.
• Experience dealing with RTOs, transport authorities and insurance companies will be preferred.