Assistant Manager / Senior Executive - Export Documentation

Om Logistics Supply Chain; New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Om Logistics Supply Chain Pvt. Ltd. hiring for Assistant Manager / Sr Executive Sea Export/Documentation to oversee ocean export operations and documentation. The role emphasizes coordination with CHA, suppliers, and customers to ensure timely shipments and compliant paperwork.

The candidate will manage pre- and post-shipment documentation, provide shipment updates, and maintain accurate data in the system while seeking operational efficiency improvements.

Responsibilities

• Ensure the smooth and timely movement of freight and related information in Ocean Export/Import operations.
• Coordinate with suppliers, customers, and CHA to ensure seamless shipment processing.
• Share shipment documents with CHA and arrange checklist preparation and verification.
• Handle pre-shipment and post-shipment documentation accurately and within timelines.
• Coordinate with customers for international shipments and provide updates on arrival schedules and delays.
• Submit all required documentation to shipping lines, customers, and stakeholders within defined timelines.
• Maintain effective communication with suppliers via emails and regular conversations.
• Ensure accurate data entry into the operating system per established standards.
• Understand workflows and identify opportunities to improve operational efficiency.
• Set operational goals and coordinate with the Operations Lead, Supervisor, or Manager to review progress.

Job description

Job Description Sea / Ocean Export

Position: Assistant Manager /Sr Executive Sea /Ocean Export/Documentation

Key Responsibilities:

1. Ensure the smooth and timely movement of freight and related information while maintaining high standards of customer service in Ocean Export/Import operations.
2. Coordinate with suppliers, customers, and Customs House Agents (CHA) to ensure seamless shipment processing.
3. Share the required shipment documents with CHA and arrange for checklist preparation and verification.
4. Handle all pre-shipment and post-shipment documentation accurately and within defined timelines.
5. Coordinate with customers for international shipments, proactively monitor shipments in transit, and provide regular updates regarding arrival schedules, delays, and other shipment-related issues.
6. Ensure all required documentation is submitted to shipping lines, customers, and other stakeholders within the stipulated timelines.
7. Maintain effective communication with suppliers through emails and regular personal interactions.
8. Ensure accurate and timely data entry into the operating system in accordance with established process standards.
9. Understand departmental workflows and continuously identify opportunities to improve operational efficiency.
10. Set operational goals and regularly coordinate with the Operations Lead, Supervisor, or Manager to review progress and resolve challenges.