CS- Associate

Abans Finance; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

ABANS GROUP in Mumbai, India, is seeking an Associate Company Secretary to assist the Company Secretary and the Secretarial & Compliance team in ensuring regulatory compliance under the Companies Act, SEBI LODR and related laws. You will help prepare agendas, notices, minutes, and filings for Board, Committee and General Meetings.

You will maintain statutory registers, coordinate with RTA and stock exchanges, support governance documentation, and assist in compiling the annual report.

Qualifications

• Membership of ICSI (Qualified Company Secretary)
• Industry experience: 1–2 years post-qualification, preferably in a listed company
• Desirable exposure to the Secretarial Department of a listed company

Responsibilities

• Assist in preparation of board/minutes and statutory filings
• Maintain statutory registers and compliance trackers
• Coordinate with RTA and stock exchanges for disclosures under LODR and SEBI rules
• Support governance documentation and annual report preparation
• Draft board resolutions and certified true copies

Skills

Company Law

SEBI Regulations

Listing Regulations

Education

ICSI Qualified Company Secretary

Job description

ABANS GROUP

JOB DESCRIPTION

1. PURPOSE OF THE JOB

Assisting the Company Secretary and the Secretarial & Compliance team in ensuring compliance under the Companies Act, 2013, SEBI (LODR) Regulations and other applicable laws for Abans Enterprises Limited and its subsidiaries/group companies, and supporting the administration of Board, Committee and General Meetings.

Challenges:

Preparation of agenda, notices, minutes and other documentation for Board/Committee/General Meetings, ensuring timely regulatory filings with the ROC, SEBI and Stock Exchanges, and coordinating across departments and group entities to keep compliance trackers and statutory registers up to date.

2. DETAILS OF THE JOB

Designation & Job:Associate Company Secretarial

Level:Executive

Business Unit:

Function:Secretarial & Compliance

Country:India

Work Location:Mumbai

Reporting Manager:Company Secretary

Manager's Manager:Head Legal & Compliance / CFO

Matrix Manager:

Team Size:NA

Direct Reportees:NA

3. KEY ACCOUNTABILITIES

Accountabilities

Scope of Work

Companies Act

Assisting the Reporting Manager in

1. Compliance with applicable provisions of the Companies Act, 2013 and rules made thereunder, including preparation and filing of e-forms for the Company, subsidiaries and group companies
2. Maintaining and updating statutory registers and minutes books from time to time
3. Preparation of agenda, notices, minutes and other documentation for Board and Committee Meetings of the Company and its subsidiaries/group companies
4. Assisting in preparation of the Board's Report, notices of general meeting and postal ballot
5. Liaising with secretarial auditors and consultants for audits and certifications under the Companies Act
6. Coordinating with the RTA on share transfers/transmissions and IEPF-related matters
7. Keeping the department updated on statutory amendments

SEBI Regulations & LODR

Assisting the Reporting Manager in

1. Filing of notices, disclosures and intimations with the Stock Exchanges as per LODR requirements
2. Results filing with the Stock Exchanges
3. Publication of notices/results in newspapers as per LODR requirements
4. Coordinating with the RTA for information required under LODR
5. Compliance with SEBI (PIT) Regulations, including trading window closures and periodic disclosures
6. Maintaining and updating the Structured Digital Database (SDD) from time to time

Legal Documentation & Governance Support

Assisting the Reporting Manager in

1. Drafting Board/Committee resolutions, notices and certified true copies
2. Supporting legal documentation for corporate actions and share-related matters
3. Maintaining compliance records, trackers and audit trails
4. Assisting in preparation of the Annual Report and related disclosures
5. Supporting internal teams with compliance updates and coordination on secretarial matters

4. KEY INTERFACES

External Interfaces

RTA, Stock Exchanges (BSE/NSE), Secretarial Auditors, Statutory Auditors, ROC/MCA, SEBI, Newspaper publications

Internal Interfaces

Company Secretary, Compliance Team, Finance, Legal, Investor Relations, Board/Senior Management

5. EDUCATION & EXPERIENCE

Education (Highest) with Target Institute(s)Member of ICSI (Qualified Company Secretary)

Experience Range:1 to 2 years post-qualification experience, preferably in a listed company

Desirable Experience:Prior exposure to the Secretarial Department of a listed company

6. SKILLS REQUIRED

Skills Description

Proficiency Level

Functional Skills

• Company Law
• SEBI Regulations (LODR, PIT, SAST)
• Listing Regulations

General Awareness / Working Knowledge

Behavioral Skills

• Drafting of resolutions, notices, minutes
• Good communication skills (oral and written)
• Good interpersonal skills
• Attention to detail
• Ability to work within timelines
• Proactive, solution-oriented approach

Working Knowledge