Assistant Manager - Regulatory

Adani Group; Ahmedabad District; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Adani Group in Ahmedabad is seeking a Central Contracts Executive to diligently manage and document contracts, ensuring compliance with obligations and efficient close-out. The role involves identifying risks, managing claims, and maintaining clear internal and external communication.

The executive will develop strategies to mitigate risks, supervise contract approvals, track correspondence, and prepare MIS reports, extension/change letters, and dispute documents, coordinating with project teams

Qualifications

• 8+ years of relevant experience in infrastructure
• BE / B. Tech in Civil Engineering
• Experience in civil/infrastructure projects

Responsibilities

• Prepare Contract Appreciation Documents and outline Salient Features of Contracts and Projects.
• Follow up on contractual obligations to ensure fulfillment.
• Maintain comprehensive record-keeping and timely responses to contract letters.
• Close out contracts with final obligations met and documentation complete.
• Prepare Monthly Contracts Monitoring (MIS) reports.
• Identify risks and develop mitigation strategies.
• Track delay events, quantify impacts, and manage claims or scope changes.
• Draft critical letters (Extension of Time, Change of Scope, Force Majeure, Change in Law) and dispute documents.
• Defend against EPC Contractor's claims to protect company interests.
• Ensure precise inward/outward correspondence and tracking of letters.
• Coordinate with internal departments for timely replies.
• Engage with stakeholders: Project Team, Business Development, Site team, Tendering and Cost Estimation; Contractors and Clients (NHAI)

Skills

Contract management

Documentation

Risk management

Vendor management

Invoicing

Regulatory compliance

Audit management

Inventory management

Education

BE / B. Tech in Civil Engineering

Job description

Purpose/Objective

• Central Contracts Executive is responsible for the diligent management and documentation of contracts, ensuring compliance with contractual obligations and the efficient close-out of contracts.
• This role involves identifying risks, managing claims, and maintaining clear and timely communication both internally and externally.
• The executive will also develop and oversee the implementation of strategies to mitigate risks and protect the company's interests, while ensuring all departmental activities adhere to standard operating procedures.

Key Responsibilities of Role

• Contract Management & Documentation: - Prepare Contract Appreciation Documents and outline Salient Features of Contracts and Projects.
• - List and follow up on the contractual obligations of both parties to ensure fulfillment.
• - Maintain comprehensive record-keeping, including tracking incoming and outgoing correspondence and ensuring timely responses to contractually important letters.
• - Manage the process of closing out contracts, ensuring all final obligations are met and documentation is complete.
• - Prepare and maintain Monthly Contracts Monitoring (MIS) reports.
• Risk Identification & Claims Management: - Identify potential risks and develop strategies for their mitigation.
• - Track delay events, generate records, and manage the process for raising and justifying claims or changes in scope.
• - Monitor for potential claims, inform relevant parties, quantify impacts, and ensure the successful realization of claims.
• Communication & Coordination: - Maintain track of departmental activities ensuring it corresponds to SOPs and highlight gaps if any.
• - Generate and draft critical letters such as Applications for Extension of Time, Change of Scope, Force Major Events, Change in Law, and prepare Statements of Contracts and Rejoinders for disputes/arbitration.
• - Defend against EPC Contractor's Claims to protect the company's interests.
• Internal & External Correspondence: - Ensure precise and timely recording of inward and outward letters from all project entities.
• - Monitor communication status through a tracking system and ensure that all contractually important letters from the Owner/Contractors are replied to promptly.
• - Coordinate with internal departments for the earliest possible reply to incoming letters.
• Key Stakeholders - Internal: Project Team Business Development Site team Tendering and Cost Estimation Key Stakeholders - External: Contractors/ sub contractors Client (NHAI)

Technical Competencies

• Audit Management-PRJ,Contract Management-PRJ,Documentation-PRJ,Inventory Management-PRJ,Invoicing-PRJ,Regulatory Compliance-PPC-PRJ,Risk Management-PRJ,Vendor Management-PRJ

Qualifications and Experience

• Education Qualification: BE / B.
• Tech in Civil Work Experience (Range of years): 8+ years of relevant experience Preferred Industry: Infrastructure