Senior Lead - Subcontractor Management

LT-Larsen & Toubro; Tamil Nadu; On-site; INR 900,000 - 1,500,000; Full time

Job summary

LT-Larsen & Toubro in Tamil Nadu is seeking a Contract Manager to oversee the contract lifecycle for EPC projects, including drafting and negotiating agreements, notices, and settlements. You will coordinate with legal, finance, site teams and clients to ensure timely WO issuance and smooth execution.

The role requires managing changes, disputes, and documentation, maintaining compliance with policies and timelines, and mentoring contract engineers and fresh graduates.

Responsibilities

• Prepare and review contracts, subcontracts, service, supply, NDAs and amendments.
• Float inquiries against Civil BOQ per drawings/specifications.
• Ensure timely issuance of work orders to contractors.
• Review terms for EPC projects; provide contractual advice to internal stakeholders.
• Draft project-specific terms and conditions alongside main contract.
• Identify lessons learned for future projects.
• Draft and issue notices and contractual correspondence.
• Manage project closure: final payments, inspections, warranties.
• Maintain records of all contractual communications and documents.
• Notify internal stakeholders of key contract provisions and deliverables.
• Track adherence to obligations, deliverables and milestones.
• Identify contractual risks; assist in risk mitigation.
• Ensure adherence to company policies and regulatory requirements.
• Identify and manage change orders, claims and variations.
• Prepare and submit claims with supporting documents; negotiate variations.
• Liaise with legal, supply chain, finance, site teams and PMs for contract execution and insurances/bonds.
• Serve as a contact for client and subcontractor communications.
• Coordinate with project director and follow up with project team.
• Collect inputs for technical letter responses, claims and variations.
• Liaise with clients, subcontractors, vendors, claim consultants and law firms on contractual matters.
• Support dispute resolution; maintain documentation for potential disputes/arbitration.
• Provide regular reports on contract status, issues and risks.
• Maintain records of all contractual communications; prepare status trackers and dashboards.
• Lead a team of contract engineers; mentor and develop fresh graduates and engineers.

Job description

Key Responsibilities

Contract Lifecycle Management

• Preparation of BOQ, review, negotiate and including subcontractors, service agreements, supply agreements, settlement agreements, NDAs and amendments, etc.
• Floating Enquires against the Civil BOQ towards the contractors in line to the available drawings/ Specification.
• Ensuring timely issuance of WO to contractors
• Review and interpret contract terms and conditions for EPC projects and provide contractual advice for internal stakeholders.
• Draft terms and conditions specific to each Project back-to-back with the main contract.
• Identify and provide lessons learned for future projects.
• Draft and issue notices and correspondences in accordance with the contract
• Ensures smooth project closure, including final payments, inspections, and warranties.
• Manage and maintain records for contractual correspondence and documents including notices, letters, amendments, changes and claims.
• Prepare and notify internal project stakeholders of key contract provisions and deliverables.
• Track and ensure adherence to contract obligations, deliverables, and milestones.

Risk and Compliance Management

• Identify contractual risks and assist in developing risk mitigation strategies.
• Ensure adherence to company policies, regulatory requirements, and contract obligations.
• Ensures adherence to project specifications and timelines.

Change and Claims Management

• Identify, evaluate and manage change orders, claims, and variations in accordance with the contract ensuring timely notification and proper maintenance of contemporaneous records by relevant teams.
• Preparation and submission of claims and variations, including supporting documents, to clients.
• Reviewing claims and variations documents received from subcontractors. Negotiate variations and claims with clients.

Stakeholder Coordination

• Liaise with legal, supply chain, finance, insurance, site teams and project management teams for seamless contract execution and administration including maintaining the required insurances and bonds.
• Serve as a point of contact for client and subcontractor contractual communications.
• Contact project director on timely basis and closely follow up with project team.
• Liaise with the project teams to collect inputs for technical letter responses, claims and variations preparation.
• Liaise with clients, subcontractors, vendors, claim consultants and law firms on contractual matters.

Dispute Resolution

• Support in resolving contractual disputes and claims with clients and subcontractors.Prepare and maintain proper documentation for potential disputes or arbitration proceedings.
• Provide regular reports on contract status, issues, and risks to management.

Performance Monitoring, Documentation and Reporting

• Maintain proper records of all contractual communication and documentation.
• Prepare contract status reports, trackers, and dashboards for internal review.
• Track contract performance and deliverables.

People & Team Management (if applicable)

• Lead a team of contract engineers, providing mentorship and performance management.
• Foster a culture of accountability, excellence, and continuous improvement.
• Provide appropriate guidance and training for fresh graduates and Engineers.