Assistant Manager Project and Contract Management

KSB Limited; India; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

KSB Limited in India is seeking a project-focused professional to oversee execution of contracts and ensure adherence to timelines. You will review orders, run kick-off meetings with clients and internal teams for major orders, and coordinate with MRP/SCM/Production to keep customers updated with status reports.

The role involves ensuring timely documentation submission, managing LD orders, and maintaining cash flow while enhancing customer satisfaction through proactive communication and strong

Qualifications

• Execution of project/contract as per project timelines without penalties from clients.
• Review contract orders and conduct project kick-off meetings with customers and internal teams.
• Plan and work towards achieving the Sales Plan as per schedule.
• Coordinate with MRP/SCM/Production and send SO wise status/MPR updates to customers.
• Submit final technical & commercial documentation and obtain approvals – IRN/MDCC.
• Organize and attend meetings with Customer/Client/Consultant/Vendors to expedite approvals and payments.

Responsibilities

• Coordinate with Operations and QM for execution of inspection activities.
• Follow-up/track LD orders, LD waiver requests with justification and final payment.
• Track cash flow of orders and ensure advances and payments on time.
• Communicate effectively with clients to identify needs and evaluate alternative business solutions with project management.
• Continually seek opportunities to increase customer satisfaction and deepen client relationships.
• Enhance client relationships through excellent service, follow-up and successful project completion.
• Cash flow management.
• Contribution margin improvement of the project.
• Ensure orders from other plants are booked in time and scheduled per purchase order delivery date.

Job description

• - Execution of Project / Contract as per Project Timelines without any penalty from clients.
• - Review contract orders and conduct Project Kick off meeting with Customers and Internal team for new and big orders.
• - Plan & work towards achievement of Sales Plan as per schedul
• - Coordinate with MRP / SCM / Production and send SO wise status /MPR update to Customers.
• - Submit final technical & commercial documentation and get the approval – IRN / MDCC
• - Organize and attend the meetings with Customer / Client / Consultant / Vendors to expedite approvals, advances and / or any other requirements to maintain project schedule
• - Co-ordinate with Operations and QM for execution of Inspection activities
• - Follow-up / Keep track of LD orders, LD waiver requests with necessary justification and final payment
• - Track cash flow of order and ensure advances and payments on time.
• - Communicating effectively with clients to identify needs and evaluate alternative business solutions with project management. - Continually seeking opportunities to increase customer satisfaction and deepen client relationships. - Managing client expectations effectively.
• - Enhance client relationships through excellent service, follow-up and successful project completion
• - Cash Flow Management
• - Contribution Margin improvement of the project
• - Ensure that all internal orders from other plants are booked in time and scheduled as per the Purchase order delivery date.
• - Ensure timely submission of post order documents and receipt of approval and manufacturing clearances.
• - Periodic review of orders on hand with the team using SAP reports and other tools. Identify risks and initiate actions for mitigation.
• - Ensure that all orders are executed within contractual delivery. In case of any delays, identify reasons and ensure receipt of delivery extensions prior to dispatch.
• - Periodic reporting of the team performance to supervisor in the prescribed format.
• - Ensure that all requirements as per the KSB QMS and other systems are being followed