Assistant Manager ISO Documentation

GreenCell Mobility; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

GreenCell Mobility seeks a Documentation Specialist to manage ISO documentation and certifications. You will develop, revise, and maintain documents for ISO 9001, 14001, 45001, and 50001, ensuring compliance and proper archiving.

You will conduct internal audits, train staff on procedures, and collaborate cross-functionally to implement improvements and corrective actions as needed.

Qualifications

• Bachelors degree in engineering.
• 3-5 years work experience in ISO documentation management or quality assurance.
• Knowledge of ISO standards and requirements; certification or training in ISO standards.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written, with the ability to interact effectively with stakeholders at all levels.
• Proficiency in document control systems and Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Documentation Management: Develop, revise, and maintain ISO-related documentation (ISO 9001, 14001, 45001, 50001).
• Ensure documentation compliance with ISO requirements and organizational standards.
• Manage document control: versioning, distribution, and archiving.
• Support: Implement and maintain ISO System per standards; conduct periodic audits.
• Prepare internal and external audits for ISO certifications.
• Training and Awareness: Conduct ISO-related training for employees; raise awareness of ISO requirements.
• Process Improvement Initiatives: Map processes with departments; drive cross-functional improvements; support CAPAs.
• Reporting and Analysis: Compile data on ISO performance, audit results and compliance metrics; present to management.

Skills

Communication skills

Organizational skills

Document control

Microsoft Office

Stakeholder management

ISO documentation

Education

Bachelors degree in engineering

Tools

Document management systems

Job description

Role & responsibilities

Documentation Management:

• Developing, revising, and maintaining documentation related to ISO standards (e.g., ISO 9001, ISO 14001, ISO 45001 & ISO 50001).
• Ensure all documentation is compliant with ISO requirements and organizational standards.
• Manage the document control process, including version control, distribution, and archiving.

Support:

• Support the implementation and maintenance of the organization's ISO System in accordance with ISO standards.
• Conduct periodic audits and inspections to verify compliance with documented procedures.
• Prepare internal and external audits related to ISO certifications.

Training and Awareness:

• Conduct training sessions on ISO standards, documentation procedures, and management practices for employees.
• Help foster awareness and understanding of ISO requirements across the organization.

Process Improvement Initiatives:

• Collaborate with various departments to map existing processes and identify opportunities for improvement.
• Participate in cross-functional teams to implement process enhancements and ensure alignment with ISO standards.
• Support the implementation of corrective and preventive actions (CAPAs) to address non-conformities and improve processes.

Reporting and Analysis:

• Compile and analyse data related to ISO & Process performance, audit results, and compliance metrics.
• Prepare reports and presentations for management review meetings on ISO documentation and compliance status.

Skills and Qualifications:

• Bachelors degree in engineering.
• 3-5 years work experience in ISO documentation management or quality assurance, preferably in a service/manufacturing industry.
• Knowledge of ISO standards and requirements; certification or training in ISO standards.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written, with the ability to interact effectively with stakeholders at all levels.
• Proficiency in document control systems and Microsoft Office (Word, Excel, PowerPoint).