Facilities Administration

CBRE Group, Inc.; Bengaluru; On-site; INR 420,000 - 580,000; Full time

Job summary

CBRE Group, Inc. in Bengaluru is seeking a Front Office Administration professional to oversee facility upkeep and front office operations across all site areas.

You will act as the single point of contact for facility escalations, ensure safety standards, and support pest control, housekeeping, security, and pantry management. You will coordinate SEZ inward and outward movements, assist audits and reports, and collaborate with operations managers to maintain smooth facility services and event

Qualifications

• Experience in facility management and front office operations.
• Ability to escalate and resolve facility issues during all hours.
• Experience coordinating SEZ inward and outward movements.
• Proficiency in vendor and audit coordination.
• Strong housekeeping, security, and cafeteria area oversight.

Responsibilities

• Maintain facility upkeep across all areas.
• Be a single point of contact for facility escalations.
• Coordinate pest control and vendor performance monthly.
• Support event management for F&B and facilities.
• Prepare schedules and reports for audits.

Skills

Facility management

Escalation handling

Vendor coordination

Event coordination

Tools

MS Office

Email/CRM tools

Job description

Job Description- Front Office Administration

• Ensure Facility upkeep is maintained in all areas.
• Being accessible for escalation of all Facility Management related issues during operational and nonoperational hours.
• Managing pest control activities in the Facility.
• SEZ Coordination for inward and outward movement
• Event management – F&B and Facility support
• To ensure facility upkeep is maintained in all areas – Housekeeping, Security, Cafeteria, Front office, Helpdesk, Mail Room, Transport and BMS etc.
• Ensure and maintain high standards of cleanliness at site.
• Housekeeping and Pantry consumables inventory management, ensure adequate consumables are available for smooth facility operations.
• Strictly ensure and follow instructions from the Facility Manager in using the appropriate cleaning chemicals.
• Ensure all staff wears appropriate uniforms and safety gear and adhere to the prescribed safety standards as per the norms.
• Be accessible for escalation of all Facility Management related issues during operational and non-operational hours.
• To act as a single point of contact for the designated facility for all Facility Management escalations.
• To ensure all reports, checklists, statutory compliance (Building & Vendor) is always adhered to.
• Ensure to provide minimal assist during the audit process and provide an audit report with proper justification wherever required.
• To ensure Vendor performance management is done on a monthly basis.
• To assist Operations Manager and leads in all Facilities & Services related internal audits and business specific external audits.
• Soft service expense, Budget and Invoice handling supplier
• SEZ coordination for material inward and outward.
• Event management – F&B and Facility related support
• Facility related asset management.
• Overseeing Cafeteria Operation in related to soft services.
• Support Client visits as and when facility team request for.
• Prepare 52-week calendar for Housekeeping/cleaning activity, ensure weekly, monthly, quarterly schedules are completed as per schedule.
• Prepare 52-week training calendar for housekeeping support staff, ensure training are completed as per schedule.
• Prepare motion plan for cleaning activity, deploy housekeeping staff ensure upkeep of facility and to support additional activity if any.
• Manage the pest control activities in the facility, ensure premises is pest free and plan pest control activity which should not hinder business in any aspects.

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