Assistant Manager – Corporate Secretary

Citco; Mumbai; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Citco in Mumbai seeks an experienced Company Secretary to lead day-to-day corporate secretarial operations for multiple clients across jurisdictions.

You will manage onboarding, develop monthly work plans, supervise deliverables, and drive process improvements while ensuring regulatory compliance and quality standards.

The ideal candidate has 5+ years as CS (or 8+ years as semi-qualified with a Law degree), fluent English, and strong leadership and communication skills across teams.

Qualifications

• You are a Company Secretary with 5+ years of experience OR a semi qualified Company secretary with 8+ years of work experience in the similar industry and/or department and have a degree of Law [preferred]. You are fluent in English (written and spoken).
• You are flexible, proactive and attentive to details team player with excellent communication skills.

Responsibilities

• Lead all the day to day corporate secretarial operations and tasks for various clients assigned to you based in foreign jurisdictions.
• Lead the new client onboarding, including participating in the client model and work distribution calls, database setup, training, and implementation of tasks.
• Develop and implement monthly work plans with AVPs, perform and oversee daily operations of the given clients, and ensure timely, high-quality client deliverables.
• Lead the processes such as conducting board meetings, minute drafting, statutory filings etc. with the help of junior team members.
• Identify and resolve process inefficiencies, drive operational improvements, and actively participate in lean meetings.
• Ensure regulatory compliance, maintain process hygiene, and standardize workflows.
• Track and analyze errors, implement corrective actions, and enhance quality control.
• Ensure implementation of the standard operating procedure in all the tasks and conduct trainings to ensure the procedures are fully understood by the junior team members.
• Manage system updates in Orcale and Viewpoint, conduct spot checks, and ensure data accuracy and time-recording compliance.
• Complete all the trainings both internal and organizational within the assigned timelines and ensure the same is duly completed by the junior team members.
• Optimize workflows, maintain work trackers, and collaborate with AVPs on strategic planning.
• Support automation initiatives and integrate systems like Diligent, RSR, Entica, Workvia, TIBCO and such other software implemented by the organisation.
• Train, mentor, and guide team members, ensuring fair work distribution and effective query resolution.
• Conduct cross-training and internal sessions to build a skilled, adaptable team.
• Review deliverables, provide feedback, and uphold quality and service standards.
• Assist in recruitment, onboarding, and resource alignment for new hires.

Skills

Company Secretary

English proficiency

Education

Company Secretary qualification

Law degree (preferred)

Tools

Oracle

Viewpoint

Diligent

RSR

Entica

Workvia

TIBCO

Job description

Responsibilities

• Lead all the day to day corporate secretarial operations and tasks for various clients assigned to you based in foreign jurisdictions.
• Lead the new client onboarding, including participating in the client model and work distribution calls, database setup, training, and implementation of tasks.
• Develop and implement monthly work plans with AVPs, perform and oversee daily operations of the given clients, and ensure timely, high-quality client deliverables.
• Lead the processes such as conducting board meetings, minute drafting, statutory filings etc. with the help of junior team members.
• Identify and resolve process inefficiencies, drive operational improvements, and actively participate in lean meetings.
• Ensure regulatory compliance, maintain process hygiene, and standardize workflows.
• Track and analyze errors, implement corrective actions, and enhance quality control.
• Ensure implementation of the standard operating procedure in all the tasks and conduct trainings to ensure the procedures are fully understood by the junior team members.
• Manage system updates in Orcale and Viewpoint, conduct spot checks, and ensure data accuracy and time-recording compliance.
• Complete all the trainings both internal and organizational within the assigned timelines and ensure the same is duly completed by the junior team members.
• Optimize workflows, maintain work trackers, and collaborate with AVPs on strategic planning.
• Support automation initiatives and integrate systems like Diligent, RSR, Entica, Workvia, TIBCO and such other software implemented by the organisation.
• Train, mentor, and guide team members, ensuring fair work distribution and effective query resolution.
• Conduct cross-training and internal sessions to build a skilled, adaptable team.
• Review deliverables, provide feedback, and uphold quality and service standards.
• Assist in recruitment, onboarding, and resource alignment for new hires.

Qualification & Experience

• You are a Company Secretary with 5 + years of experience OR a semi qualified Company secretary with 8+ years of work experience in the similar industry and/or department and have a degree of Law [preferred].You are fluent in English (written and spoken).
• You are flexible, proactive and attentive to details team player with excellent communication skills.