Assistant Manager - Civil Procurement

RCM Business; Bhilwara; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

RCM Business in India seeks a Civil Procurement Specialist to own procurement for construction materials and contractors across PAN-India locations. You will evaluate and negotiate with vendors, ensure material standardization, and coordinate with Civil, Project, Finance and Site teams to meet project timelines.

Qualification includes a 4–6 year background in civil procurement, plus familiarity with CSQ/quotations and market-rate benchmarking. Travel across India is expected as required.

Qualifications

• Graduate/ Diploma in Civil Engineering, Procurement, or related field.
• 4–6 years of relevant civil procurement, construction procurement or infra procurement experience.
• PAN-India procurement experience preferred.
• Additional qualification in Procurement/Supply Chain Management advantageous.

Responsibilities

• Understand civil construction materials, specs, grades and applications; coordinate with project teams before procurement.
• Identify, evaluate and empanel vendors/contractors based on quality, capacity and terms across locations.
• Obtain quotations, prepare CSQ and negotiate to optimize overall value without compromising quality.
• Track procurement from Indent to PO/Order to ensure timely site delivery and budget adherence.
• Coordinate with Civil Engineers, Project Managers, Site Teams, Finance and Purchase teams.

Skills

Civil materials knowledge

Vendor development

Commercial negotiation

Cross-functional coordination

Mobility PAN India

Communication skills

Analytical decision making

Quotation comparison

Education

Civil Engineering or related

Procurement/Supply Chain qualification

Tools

MS Excel

ERP procurement system

Job description

1. Role Purpose

To provide dedicated procurement ownership for Civil & Construction requirements by ensuring timely sourcing of materials and contractors, effective commercial evaluation and negotiation, reliable vendor availability, quality compliance and close coordination with project teams. The role is accountable for procurement efficiency, cost optimization and preventing procurement-related project delays.

2. Core Procurement Objective

Right Material Right Quality Right Price Right Vendor Right Quantity Right Time Right Location

3. Core Responsibilities

A. Civil Procurement & Technical Understanding

• Understand civil construction materials, specifications, grades, brands and applications, including cement, steel/reinforcement, bricks/blocks/AAC blocks, sand, aggregates, concrete, flooring/tiles, plumbing/drainage, waterproofing, paints, construction chemicals, doors/windows, structural steel, fabrication, roofing and PEB-related materials.
• Understand project BOQs, technical specifications and material requirements; coordinate with the Civil & Construction team to clarify specifications and quantities before procurement.
• Identify opportunities for standardization of materials and specifications and maintain current knowledge of prevailing market rates.

B. Vendor & Contractor Development

• Build and maintain a reliable PAN-India network of material suppliers, civil contractors, fabricators and service providers.
• Identify, evaluate and empanel vendors/contractors based on quality, capability, capacity, location, price competitiveness, delivery capability, commercial terms and past performance, in line with approved SOPs.
• Develop alternate sources for critical materials/services to ensure supply continuity and reduce project-delay risk.
• Maintain an updated database of approved/pre-qualified vendors and contractors by location, specialization, manpower, equipment and project capacity.

C. Commercial Evaluation, Negotiation & Cost Optimization

• Obtain competitive quotations and prepare detailed Comparative Statements of Quotation (CSQ) covering price, GST/taxes, freight, loading/unloading, specifications, brand/quality, delivery, payment terms, warranty/guarantee and other commercial conditions.
• Conduct commercial negotiations to achieve optimum overall value, without compromising approved quality, specifications or delivery requirements.
• Benchmark material and contractor rates across locations and identify savings through negotiation, bulk procurement, rate contracts, local sourcing, alternate approved materials and standardization.
• Document negotiated terms and measurable cost savings; provide market-rate inputs for project budgets and estimates.

D. Project Procurement Planning & Execution

• Review project schedules and align procurement plans with project milestones and site requirements.
• Identify long-lead and critical materials/contract packages in advance and initiate procurement within defined timelines.
• Track each requirement through Indent RFQ Quotations Comparison Approval PO/Work Order Dispatch

Site Delivery.

• Monitor procurement TAT and delivery commitments, proactively resolve bottlenecks and escalates risks that may affect project timelines.

E. Cross-functional Coordination

• Act as the single-point procurement coordinator for Civil & Construction requirements.
• Work closely with Civil Engineers, Project Managers, Site Teams, Finance and Purchase teams to ensure requirement clarity, timely approvals and smooth execution.
<
• Resolve vendor-related issues relating to price, quality, specifications, delivery and commercial terms.
• Participate in regular procurement/project review meetings and highlight critical pending actions and interventions.

F. Procurement Governance, Documentation & MIS

• Ensure procurement activities comply with company procurement policies, SOPs, approval processes and documentation requirements.
• Maintain complete records of quotations, CSQs, negotiations, approvals, POs/work orders, vendor/contractor evaluations and performance.
• Prepare periodic MIS covering pending requirements, procurement TAT, RFQs, quotations, approvals, POs, deliveries, delays, savings and vendor performance.
• Maintain updated Civil Vendor & Contractor and market-rate databases.

4. Key Deliverables

• Timely procurement aligned with project schedules and defined TAT.
• Reliable and adequate vendor/contractor availability across project locations.
• Competitive commercial terms with documented cost optimization.
• On-time availability of required materials/services at site.
• Compliance with specifications, quality requirements and procurement SOPs.
• Accurate procurement visibility through MIS, tracking and documentation.
• Minimum procurement-related disruption or delay to Civil & Construction projects.

5. KPIs / Success Measures

• Procurement TAT: Completion of procurement activities within defined timelines.
• Cost Optimization: Measurable savings through negotiation, benchmarking and sourcing initiatives.
• On-Time Delivery: Material/contractor availability as per project schedule.
• Vendor & Contractor Development: Qualified and reliable sources available across required locations.
• Procurement-Driven Project Delays: Minimize delays attributable to procurement.
• Vendor Performance: Quality, delivery and commercial performance of vendors/contractors.
• Process Compliance: 100% adherence to approved procurement processes and documentation.

6. Qualification & Experience

• Graduate/Diploma in Civil Engineering, Procurement, Supply Chain or a related field.
• Additional qualification in Procurement/Supply Chain Management will be an advantage.
• 4–6 years of relevant experience in civil procurement, construction procurement or infrastructure procurement.
• Experience handling multiple locations / PAN-India procurement preferred.

7. Skills & Competencies

• Technical: Civil construction materials, specifications, BOQ and construction terminology; basic understanding of construction methods and project requirements.
• Procurement: Vendor identification/development, quotation comparison, CSQ preparation, commercial negotiation, cost analysis, rate benchmarking, contractor evaluation/finalization and PO/procurement process.
• Behavioral: Strong communication and negotiation, analytical and decision-making ability, vendor management, cross-functional coordination and ability to work under project deadlines.
• Mobility: Willingness to travel PAN India as required.

8. Expected Business Impact

• Faster procurement turnaround and improved procurement planning linked to project schedules.
• Better price discovery, negotiation and cost optimization.
• Improved vendor/contractor availability, quality and performance across locations.
• Reduction in project delays arising from procurement gaps.
• Stronger coordination between Civil, Purchase, Finance and Site Teams.
• Creation of a structured PAN-India Civil Vendor & Contractor Network.