Deputy Manager - Procurement (Civil Contracts)

Renew; Anakapalli District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Renew is seeking a proactive Project Procurement professional in India to own end-to-end procurement planning, RFQ management, and material readiness for complex site packages. You will collaborate with engineering, construction, and logistics teams to align with schedules and budgets.

Key duties include tracking procurement status, expediting critical items, negotiating with suppliers, maintaining vendor databases, and preparing weekly status reports.

Qualifications

• Procurement and material management basics
• RFQ, tendering, and contract support
• Vendor liaison and coordination with site teams

Responsibilities

• Develop procurement schedules aligned with project execution plans.
• Review material requirements and initiate procurement actions.
• Coordinate with Engineering and Construction for prioritization.
• Track procurement status of project materials and equipment.
• Ensure procurement aligns with budgets, timelines, and specifications.
• Prepare RFQs and obtain competitive quotations.
• Coordinate technical clarifications between engineering and suppliers.
• Support techno-commercial evaluations.
• Assist vendor negotiations and purchase orders.
• Provide daily procurement updates to site teams.
• Monitor material availability and implement mitigation plans.
• Expedite deliveries and manage vendor performance.
• Maintain supplier databases and onboard new vendors.

Skills

Procurement planning

Vendor coordination

Expediting

Logistics management

Inventory management

Cost optimization

Risk management

Vendor negotiations

Stakeholder coordination

Job description

A. Project Procurement Management

Procurement Planning & Execution

• Develop and maintain procurement schedules aligned with project execution plans.
• Review material requirements received from site execution teams and ensure timely initiation of procurement actions.
• Coordinate with Engineering and Construction teams for procurement prioritization.
• Support preparation of procurement strategies for project packages.
• Track procurement status of all project-related materials and equipment.
• Ensure procurement activities are executed in line with approved budgets, timelines, and specifications.
• Follow up on pending enquiries, technical evaluations, commercial evaluations, and purchase order placement.
• Monitor procurement milestones and identify critical items impacting project schedule.

RFQ & Tendering Support

• Prepare and coordinate RFQs for local and site-specific procurement requirements.
• Obtain competitive quotations from qualified vendors.
• Coordinate technical clarifications between engineering and suppliers.
• Support techno-commercial evaluation processes.
• Assist in vendor negotiations and recommendation preparation.
• Support issuance of Purchase Requisitions (PRs) and Purchase Orders (POs).

B. Material Availability Management

Site Material Planning

• Work closely with construction managers, package managers, and site engineers to understand upcoming material requirements.
• Develop rolling material requirement forecasts (Weekly, Monthly & Quarterly).
• Establish material requirement tracking systems based on project schedules.
• Identify long-lead and critical materials in advance.

Material Readiness Monitoring

• Monitor availability of all critical materials required for:
  • Civil Works
  • Structural Steel
  • PEB Packages
  • Mechanical Systems
  • Electrical Systems
  • Instrumentation Systems
  • Utility Systems
  • Clean Room Systems
  • Process Equipment Installation
• Ensure no project delays occur due to material unavailability.
• Escalate potential shortages and delays to management proactively.
• Develop mitigation plans for critical material shortages.

Support to Local Project Team

• Provide daily procurement and material availability updates to site execution teams.
• Coordinate urgent procurement activities for site-critical requirements.
• Assist the construction team in identifying substitute materials where approved.
• Support local teams in obtaining procurement approvals and expediting requirements.
• Act as the first point of contact for procurement-related site issues.
• Attend daily and weekly project review meetings to address material readiness concerns.

C. Vendor Coordination & Expediting

Vendor Follow-up

• Track progress of all active purchase orders.
• Conduct regular follow-ups with vendors against committed delivery schedules.
• Monitor manufacturing and dispatch status of awarded packages.
• Coordinate inspection schedules and dispatch clearances.
• Identify and mitigate vendor-side delays.

Delivery Expediting

• Prepare and maintain expediting reports.
• Ensure timely dispatch of materials from supplier locations.
• Monitor vendor compliance with delivery commitments.
• Escalate delayed deliveries and coordinate recovery plans.
• Monitor critical path procurement packages closely.

Vendor Relationship Management

• Develop relationships with local suppliers and service providers.
• Maintain approved vendor databases.
• Evaluate supplier performance in terms of cost, quality, service, and delivery.
• Support vendor onboarding activities.

D. Logistics & Material Movement Coordination

• Coordinate transportation of materials from supplier locations to project site.
• Monitor shipment schedules and expected arrival dates.
• Coordinate with logistics and freight teams for movement of critical equipment.
• Ensure timely collection of shipping documents.
• Monitor transit status and resolve logistics bottlenecks.
• Coordinate unloading and receipt planning at site.
• Support imported equipment clearance activities wherever required.

E. Site Stores & Inventory Coordination

Material Receipt Monitoring

• Coordinate receipt of materials at site stores.
• Ensure physical receipt aligns with procurement documentation.
• Verify receipt records and inspection status.
• Coordinate material acceptance with QA/QC and user departments.

Inventory Management Support

• Monitor inventory levels of critical construction materials.
• Review stock reports and identify replenishment requirements.
• Prevent stock-outs of project-critical items.
• Support periodic inventory audits and reconciliation exercises.
• Monitor slow-moving, non-moving, and surplus inventory.

Contractor Material Control

• Monitor issuance of free-issue materials to contractors.
• Verify material consumption against approved quantities.
• Support reconciliation of contractor‑issued materials.
• Monitor recoverable and accountable materials.

G. Cost Optimization & Commercial Support

• Identify cost‑saving opportunities through alternative sourcing and value engineering.
• Support commercial negotiations with suppliers.
• Review procurement costs against budgets.
• Assist in management of procurement‑related change orders.
• Support contract amendments and variation orders.
• Monitor procurement commitments and liabilities.

H. MIS, Reporting & Documentation

• Maintain project procurement trackers and dashboards.
• Generate weekly procurement status reports.
• Prepare material availability reports.
• Maintain critical item monitoring reports.
• Prepare vendor delay reports and recovery action plans.
• Track procurement KPIs and report exceptions.
• Maintain proper procurement documentation and audit records.

I. Risk Management

• Identify procurement risks impacting project schedules.
• Monitor supply chain disruptions and market risks.
• Develop contingency procurement plans.
• Maintain procurement risk registers for critical packages.

Key Performance Indicators (KPIs)

• Material availability > 95% against project requirements.
• Zero project delays attributable to procurement failures.
• On-time delivery performance > 90%.
• Closure of urgent site requirements within targeted timelines.
• Inventory accuracy > 98%.
• Procurement tracker accuracy and reporting compliance.
• Timely escalation and mitigation of procurement risks.Effective support to construction and commissioning teams.