Procurement Head -Mumbai

JobItUs; Mumbai; On-site; INR 2,500,000 - 4,000,000; Full time

Job summary

Jobitus in Mumbai is seeking a hands-on Procurement Head to lead a cost-disciplined procurement function. You will ensure timely delivery of quality materials and services, with strong vendor relations and strict budget adherence.

Responsibilities include verification of requisitions, negotiations, PO/WO approvals, and continuous improvement in procurement processes across project sites. Frequent travel to sites is expected, and team leadership is essential.

Qualifications

• 8–14 years of experience in procurement/purchase for real estate, construction or infra.
• Direct vendor and contractor negotiations and closing sound terms.
• PO/WO verification against work executed or material received.
• Procurement budget ownership and petty cash management with MIS reporting.
• Willingness to travel frequently across project sites.
• Strong team coordination and lean procurement management.

Responsibilities

• Verify material indents from sites before processing.
• Verify service requisitions from sites before processing.
• Cross-check requirements against stock to avoid unnecessary purchases.
• Approve Purchase Orders and Work Orders per budgets and negotiated terms.
• Lead vendor and contractor negotiations and monitor progress.
• Onboard new vendors to build a reliable supplier base.

Skills

Vendor negotiations

Team leadership

Contract management

Site verification & oversight

Tools

ERP systems

Indent-tracking software

Store management software

Job description

Role Purpose & Mandate

We are looking for a hands-onProcurement Headwho can run a tight, transparent, and cost-disciplined procurement function — ensuring every project site receives the right material and contracted service, on time, at the right price and quality, while protecting project budgets and building a dependable, well-negotiated vendor and contractor base.

Key Mandate

The mandate covers five key pillars:

1. Indent & Requirement Verification
   Own the intake and verification of material and service requisitions from every site, checking them against live stock and actual project requirements before any processing begins.
2. Sourcing, Negotiation & Contracting
   Source and evaluate vendors and contractors, negotiate commercial terms, and verify and approve every Purchase Order and Work Order before release.
3. Budget, Billing & Cost Control
   Check project procurement budgets before approving spend, and verify and approve contractor and material bills strictly against work actually executed or material actually received.
4. Store, Site & Team Oversight
   Monitor store activity and receipt record-keeping, conduct site visits to verify material supply, contract work and store discipline, and execute and monitor the day-to-day work of the procurement team.
5. Market Intelligence & Process Improvement
   Track new products, vendors and execution methods through market research and trade exhibitions, and continuously identify opportunities to reduce cost and time without compromising quality.
6. Detailed Scope of Work

2.1 Procurement Processing & Verification

• Verify material indents received from project sites before releasing them for further processing.
• Verify service requisitions received from project sites before releasing them for further processing.
• Cross-check every material requirement against stock available across all sites to avoid duplicate or unnecessary purchases.
• Verify and approve Purchase Orders and Work Orders in line with negotiated terms and approved budgets.

2.2 Vendor, Contractor & Billing Management

• Lead commercial negotiations with vendors and contractors for material supply and contracted work.
• Conduct regular meetings with vendors and contractors to keep procurement activities moving and resolve issues at an early stage.
• Verify and approve contractor bills strictly against work actually executed on site.
• Verify and approve material bills strictly against material actually procured and received.
• Source and onboard new agencies for material supply and contracted work, building a dependable vendor and contractor base over time.

2.3 Budget & Financial Discipline

• Check and verify each project's procurement budget before approving further spend.
• Monitor the complete petty cash system at site/procurement level and maintain accurate records.
• Prepare monthly procurement reports covering spend, savings, vendor performance and open items.

2.4 Team, Store & Site Oversight

• Execute and monitor all procurement-related activities carried out by the team, ensuring nothing remains unresolved.
• Monitor store activity and ensure accurate record-keeping for every material receipt.
• Conduct regular site visits to verify material supply, contracted work quality and store-level discipline.
• Conduct a weekly joint review meeting between the Procurement and Construction teams to maintain alignment and resolve pending issues.

2.5 Market Research & Continuous Improvement

• Research new products available in the market that can improve quality, reduce cost or accelerate construction.
• Attend relevant exhibitions and trade fairs to stay updated on new products, technologies and suppliers.
• Research and analyse new methods of work execution that can save cost and time, and recommend adoption where relevant.

Candidate Profile

3.1 Non-Negotiable Requirements

• 8–14 years of experiencein procurement/purchase functions, ideally within real estate, construction or infrastructure.
• Demonstrated experience indirect vendor and contractor negotiationsand closing commercially sound terms.
• Hands-on experience inverifying and approving Purchase Orders, Work Orders and contractor/material billsagainst actual work executed or material received.
• Experience inprocurement budget ownership, including petty cash management and monthly MIS reporting.
• Willingness and ability totravel frequently across project sitesfor verification and vendor oversight.
• Strongteam management and coordination skills, with the ability to manage a lean procurement and stores team and maintain a regular review cadence with the construction team.

3.2 Strongly Preferred

• Prior experience with areal estate developer, EPC contractor or large construction-materials organisation.
• Working knowledge ofconstruction materials, specifications and typical site execution sequencing.
• Exposure todigitised procurement and inventory systems, including ERP, indent-tracking or store-management software.
• A proven track record ofsourcing new vendors or products that have measurably reduced project costs or timelines.
• Familiarity withRERA-related documentation and audit expectationsaround procurement records.

3.3 Explicitly Not the Fit

• A pure back-office purchase-order processor with no experience indirect vendor/contractor negotiation or management