Procurement Executive

4k Sports Infra; Hyderabad; On-site; INR 420,000 - 660,000; Full time

Job summary

4k Sports Infra is seeking a Procurement Executive in Hyderabad to manage day-to-day procurement for projects, coordinate with Engineering and Stores, and source materials from approved vendors. The role requires 2–4 years of experience and aBachelor’s degree, with strong vendor negotiation and documentation skills.

The incumbent will handle PO creation, vendor negotiations, and MIS reporting to ensure timely material delivery and cost control across projects.

Qualifications

• Bachelor’s degree in any discipline; preference for Supply Chain, Procurement, Commerce, Engineering, or related fields.
• 2–4 years experience in procurement/purchase domains.

Responsibilities

• Handle day-to-day procurement activities based on project and operational requirements.
• Source materials, equipment and services from approved and reliable vendors.
• Raise Purchase Orders (POs) after obtaining required approvals.
• Coordinate with Engineering, Projects, Stores and other departments for material requirements.
• Identify and onboard new vendors; maintain vendor database and price lists.
• Negotiate pricing and terms with vendors; ensure alignment with budgets.

Skills

Vendor negotiation

Vendor management

Purchase orders

Procurement processes

MS Excel

ERP systems

Documentation

MIS reporting

Cross-functional coordination

Education

Bachelor’s Degree

Tools

MS Excel

Google Sheets

ERP software

Procurement software

Job description

PROCUREMENT EXECUTIVE

JOB DESCRIPTION Department: Procurement / Purchase

Location: Hyderabad Reporting To: Procurement Manager / Procurement & Supply Chain Manager

Experience: 2–4 Years Qualification: Bachelor’s Degree in any discipline; preference for Supply Chain, Procurement, Commerce, Engineering, or related fields.

Key Responsibilities

1. 
   

   Procurement & Purchase

   
   
   
   
   • Handle day-to-day procurement activities based on project and operational requirements.
   
   
   • Collect and review material requirements from Engineering, Projects, Stores and other departments.
   
   
   • Source materials, equipment and services from approved and reliable vendors.
   
   
   • Obtain quotations, compare prices, negotiate commercial terms and recommend suitable vendors.
   
   
   • Raise Purchase Orders (POs) after obtaining required approvals.
   
   
   
   


2. 
   

   Vendor Management

   
   
   
   
   • Identify and onboard new vendors based on company requirements.
   
   
   • Maintain vendor database, quotations, price lists and vendor documentation.
   
   
   • Coordinate with vendors for pricing, availability, delivery schedules and payment terms.
   
   
   • Follow up on vendor commitments and ensure timely supply.
   
   
   • Support vendor performance evaluation and vendor reconciliation.
   
   
   
   


3. 
   

   Project Procurement

   
   
   
   
   • Coordinate with Project/Engineering teams to understand project-wise material requirements.
   
   
   • Ensure procurement is aligned with approved BOQs, project specifications and timelines.
   
   
   • Track project-wise procurement status and identify potential delays or shortages.
   
   
   • Coordinate urgent procurement requirements for project execution.
   
   
   
   


4. 
   

   Purchase Order & Documentation

   
   
   
   
   • Prepare and process POs, Work Orders and other procurement-related documents.
   
   
   • Ensure PO details match approved requirements, quotations and commercial terms.
   
   
   • Maintain proper procurement records for audit and management review.
   
   
   • Ensure all required supporting documents are available before processing purchases.
   
   
   
   


5. 
   

   Material Delivery & Logistics Coordination

   
   
   
   
   • Follow up with vendors for dispatch and delivery of materials.
   
   
   • Coordinate with Stores, Logistics and Project teams for material receipt.
   
   
   • Track pending, partial and delayed deliveries.
   
   
   • Escalate supply delays that may impact project timelines.
   
   
   
   


6. 
   

   Commercial & Cost Control

   
   
   
   
   • Negotiate pricing, credit terms, delivery terms and other commercial conditions.
   
   
   • Conduct comparative analysis of vendor quotations.
   
   
   • Identify opportunities for cost savings and alternative sourcing.
   
   
   • Ensure purchases are made within approved budgets and commercial guidelines.
   
   
   
   


7. 
   

   Invoice & 3-Way Matching

   
   
   
   
   • Coordinate with Accounts and Stores for invoice processing.
   
   
   • Ensure PO/WO + Delivery Challan/GRN + Invoice are properly matched before payment processing.
   
   
   • Resolve discrepancies relating to quantity, pricing, taxes, delivery or material receipt.
   
   
   • Support vendor reconciliation and outstanding payment follow-ups.
   
   
   
   


8. 
   

   MIS & Reporting

   
   
   
   
   • Prepare daily/weekly procurement status reports.
   
   
   • Maintain PO tracker, pending procurement tracker, vendor comparison statements and delivery tracker.
   
   
   • Provide project-wise procurement updates to management.
   
   
   • Highlight delayed orders, critical materials, cost deviations and procurement risks.
   
   
   
   

Key Reports / MIS Report

• Purchase Order Status Report


• Pending Procurement Report


• Material Delivery Tracker Frequency Daily / Weekly Daily Daily


• Vendor Comparison Statement As Required


• Project-wise Procurement Status Weekly


• Vendor Reconciliation Report Monthly


• Cost Saving / Negotiation Report Monthly


• Critical / Delayed Material Report Daily


• Key Performance Indicators (KPIs)

Procurement TAT and on-time PO release

On-time material delivery

Purchase cost savings

Vendor performance and reliability

PO vs. actual purchase variance

Procurement process adherence

Accuracy of procurement documentation

Timely closure of vendor discrepancies

3-way matching accuracy

Reduction in project material shortages and procurement delays

Required Skills

• Vendor negotiation and management


• Purchase and procurement processes


• MS Excel / Google Sheets


• ERP / procurement software experience


• Strong follow-up and coordination skills


• Cost comparison and commercial analysis


• Documentation and MIS preparation


• Good communication and interpersonal skills


• Ability to coordinate with Projects, Engineering, Stores, Logistics and Accounts

Preferred Experience

Experience in construction, infrastructure, sports infrastructure, manufacturing, interiors, engineering or project-based organizations will be preferred.