Assistant Manager Administration

Inspire Institute of Sport; Vijayanagara; On-site; INR 600,000 - 800,000; Full time

Job summary

A leading sports organization is seeking a dynamic Assistant Manager – Administration to oversee travel and logistics for athletes and staff. The ideal candidate will excel in organization and communication, ensuring seamless travel experiences. This role involves coordinating bookings, managing budgets, and supporting events, requiring a proactive mindset and strong negotiation skills. If you have a background in travel coordination and thrive in high-pressure environments, this opportunity is for you!

Qualifications

• Minimum 2 years of professional experience in travel coordination or logistics.
• Background in the travel or ticketing industry is a strong advantage.

Responsibilities

• Manage end-to-end travel, accommodation, and logistical coordination.
• Plan and manage domestic and international bookings.
• Track and manage travel budgets and prepare expense reports.

Skills

Communication

Negotiation

Organizational Skills

Attention to Detail

Multitasking

Education

Graduate or Postgraduate in any discipline

Tools

Microsoft Office Suite

Job description

Direct message the job poster from Inspire Institute of Sport

Department: Administration

Reporting to: Senior Manager - Administration

Work Type : Contractual or Permanent

Nature of Work: Onsite

About the role: We are seeking a dynamic and detail-oriented professional to join our Operations team as Assistant Manager – Administration. The ideal candidate will be responsible for managing the end-to-end travel, accommodation, and logistical coordination for athletes, coaches, and support staff across domestic and international engagements. This role demands strong organizational capabilities, effective communication, and the ability to operate under time-sensitive and high-pressure conditions.

Key Responsibilities:

Travel Coordination:

• Plan and manage domestic and international bookings including flights, trains, buses, and cabs for athletes, teams, and staff.
• Ensure all bookings align with competition and training schedules.

Accommodation & Local Logistics

• Arrange accommodation and local transport (shuttles, cabs, venue transfers) for camps, events, and institutional assignments.
• Monitor on-ground arrangements for comfort, safety, and timeliness.
• Collaborate with travel agencies, transport companies, and accommodation providers to ensure cost-effective and quality arrangements.
• Negotiate rates and establish reliable vendor networks for repeat use.

Documentation & Reporting

• Maintain updated travel itineraries, schedules, and relevant documentation.
• Prepare post-travel reports, reconcile bookings, and support audits when required.

Emergency Handling &Financial Oversight

• Respond to last-minute changes, cancellations, and unforeseen events with real-time solutions to minimize disruption.
• Track and manage travel budgets, maintain spending logs, and prepare expense reports in line with company policies.

Event Support

• Work alongside internal teams to support large-scale training camps, tournaments, and events, ensuring logistical readiness.

Required Qualifications & Experience:

• Education: Graduate or Postgraduate in any discipline
• Experience: Minimum 2 years of professional experience in travel coordination, logistics, or administrative support.
• Preferred: Background in the travel or ticketing industry is a strong advantage.

Skills and Competencies:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); exposure to travel management tools or CRMs is a plus.
• Strong written and verbal communication skills.
• Good negotiation and vendor management abilities.
• Ability to multitask and perform under tight deadlines or pressure situations
• Excellent attention to detail and organizational skills.
• A proactive mindset with the ability to work independently and collaboratively in a fast-paced environment.

How to Apply: Please submit your resume and a brief cover letter to [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Spectator Sports and Sports Teams and Clubs

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