Administrative Manager

Lepton Software; Gurugram District; On-site; INR 600,000 - 800,000; Full time

Job summary

A technology solutions provider in Gurugram is seeking an experienced Administration Manager to oversee daily operations. Responsibilities include coordinating procedures, managing vendor relations, and ensuring efficient support activities. Ideal candidates should possess strong interpersonal skills and be proactive in challenging situations. This is a full-time position offering opportunities to enhance administrative procedures.

Qualifications

• Ability to work independently with little or no daily supervision.
• Strong interpersonal skills and willingness to communicate with clients, colleagues, and management.
• Good time management skills, including prioritizing, scheduling, and adapting as necessary.

Responsibilities

• Planning and coordinating administrative procedures and systems.
• Assess Admin. staff performance and provide coaching.
• Monitor inventory and purchasing of new materials.

Skills

Independent working

Interpersonal skills

Time management

Team player

Communication skills

Proactive attitude

Job description

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We are looking for an experienced Administration Manager /Asst. Admin. Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function efficiently.

JOB RESPONSIBILITY

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Assess Admin. staff performance and provide coaching and guidance to ensure maximum efficiency.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Housekeeping/ Security/ Pantry /Cleanliness Management.
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Negotiations with Vendors and travel agents for getting the best price in every dealing.
• Manage Calendar & Arranging travel itineraries and accommodations for employees (Domestic & International).
• Vendor Development/Management - selection of vendor, coordination, delivery commitments
• Purchase, re-order and maintain housekeeping supplies and other inventory.
• Maintenance & upkeep of all office assets.
• AMCs (Annual Maintenance Contracts)
• Laisoning/maintaining Good relations with Govt bodies & police officials.
• Track expenses to ensure compliance with cost budget.
• Submit MIS report on Administration expenses to relevant Senior Authority.
• EHS & fire safety measures

QUALIFICATION & SKILLSET

• Ability to work independently with little or no daily supervision.
• Strong interpersonal skills and willingness to communicate with clients, colleagues, and management.
• Good time management skills, including prioritizing, scheduling, and adapting as necessary.
• Should be a Strong team player and well versed with Admin support services.
• Should have good mailing communication and basic drafting skills.
• Pro-active and a reliable individual with ability to perform best in challenging situations.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• IT Services and IT Consulting

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