Assistant Manager- Administration

Keka Technologies Private Limited; Pune District; On-site; INR 850,000 - 1,350,000; Full time

Job summary

Keka Technologies Private Limited seeks an proactive Assistant Manager – Administration to oversee administrative operations across multiple project sites. Travel across locations is required, with focus on facility, security, housekeeping, guest house management, labor coordination, vendor management, and site administration.

The role demands strong communication, business correspondence skills, and ability to coordinate with internal stakeholders and external agencies.

Qualifications

• Graduate/Postgraduate in any discipline.
• 8–10 years of relevant experience in Administration and Facility Management.
• Experience in managing facilities, security, housekeeping, guest houses, labor, and vendors.

Responsibilities

• Oversee and manage all administrative operations across multiple project sites.
• Manage facility management, security, housekeeping, guest house management, labor coordination, vendor management, and site administration.
• Travel extensively across project locations.
• Draft professional emails, reports, letters, and official communications.
• Prepare MIS reports and management updates as required.

Skills

Administrative skills

Communication skills

Vendor management

MS Office

Negotiation

Problem solving

Independent work

Education

Graduate/Postgraduate in any discipline

Job description

Location: Multiple Project Sites (Travel Required)

Reporting To: Head – Facility & Administration

Job Summary

We are seeking a proactive and experienced Assistant Manager – Administration to oversee and manage all administrative operations across multiple project sites. The role requires strong expertise in facility management, security, housekeeping, guest house management, labor coordination, vendor management, and overall site administration. The ideal candidate should be willing to travel extensively across project locations and possess excellent communication and business correspondence skills.

Key Responsibilities

Facility Management

• Manage and maintain all site facilities to ensure smooth day-to-day operations.
• Coordinate repairs, maintenance activities, and infrastructure support.
• Ensure compliance with company policies, safety standards, and statutory requirements.

Security Management

• Supervise security operations across project sites.
• Coordinate with security agencies and monitor deployment of security personnel.
• Ensure implementation of security protocols and incident reporting procedures.
• Oversee housekeeping services and ensure cleanliness standards are maintained.
• Conduct regular inspections and coordinate corrective actions when required.

Guest House Management

• Manage company guest houses, including accommodation arrangements, maintenance, and service quality.
• Coordinate travel and stay requirements for employees, visitors, and senior management.

Labor Management

• Coordinate and monitor deployment of contract labor and support staff.
• Ensure proper attendance records, discipline, and compliance with labor regulations.
• Identify, evaluate, and manage vendors for administrative services.
• Monitor vendor performance, service quality, contracts, and billing processes.
• Negotiate rates and ensure cost-effective service delivery.

Site Administration

• Handle end-to-end administrative activities across multiple project locations.
• Ensure uninterrupted support services for project teams.
• Maintain administrative records, reports, and documentation.

Communication & Coordination

• Draft professional emails, reports, letters, and official communications.
• Coordinate effectively with internal stakeholders, project teams, contractors, and external agencies.
• Prepare MIS reports and management updates as required.

Required Qualifications

• Graduate/Postgraduate in any discipline.
• Additional certification in Administration, Facility Management, or related fields will be an advantage.

Experience

• 8–10 years of relevant experience in Administration and Facility Management.
• Experience in managing facilities, security, housekeeping, guest houses, labor, and vendors.

Key Skills

• Strong administrative and organizational skills.
• Excellent verbal and written communication skills in English.
• Proficiency in drafting emails, reports, and business correspondence.
• Strong vendor and stakeholder management capabilities.
• Ability to work independently and handle multiple priorities.
• Good negotiation and problem-solving skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

Travel Requirement

• Must be willing to travel extensively across project locations/sites as and when required.
• Ability to support and manage administrative operations at multiple locations.

Desired Competencies

• Leadership and team coordination.
• Attention to detail and accountability.
• Strong interpersonal skills.High level of professionalism and integrity.
• Ability to work in a fast-paced, multi-project environment.